Bank b4 Materials Stock Controller INW
Central London Community Healthcare (CLCH) is one of the largest community healthcare organisations in London and Hertfordshire, providing our services to diverse communities/boroughs in 11 London Boroughs - Barnet, Brent, Ealing, Hammersmith & Fulham, Harrow, Hounslow, Kensington and Chelsea, Merton, Richmond, Wandsworth, Westminster - and Hertfordshire.
We are rated Good by the Care Quality Commission and are ranked among top NHS employers. Community healthcare is our focus and our passion. We champion the role of community health professionals to make sure our patients get great care closer to home.
At Central London Community Healthcare, we promote equality and foster an inclusive environment where our diverse workforce feels they belong and are treated with fairness, respect, and dignity, enabling everyone to reach their full potential.
CLCH aims to create a culture where staff feel supported, valued and respected for what they do and where the values we seek to show to our patients are the same values we show to each other, in line with the NHS People Plan and Our NHS People Promise and our own strategic Equality values and objectives.
Job overview
Job Purpose - Monday - Friday 8-4pm
Actively ensure that a best practice Materials Management service is professionally delivered and rolled out across the whole Trust.
To understand the process of recording stock issues to patients, procedures and clinical staff.
To ensure the accurate recording of consignment stock in Theatres and X Ray.
To ensure all transfers of stock between different Theatres and x ray, cross-sites are recorded accurately and completed in liaison with the stock controller at each site.
To ensure on-going review and adjustment of stock levels to match change in working practices and procedures undertaken.
To help ensure that all goods delivered directly to theatres are receipted and that all items are complete and match with the accompany paperwork.
To ensure all perishable stock items held in Theatres and X Ray are used on a First Expired First out basis and to work with suppliers to minimise stock being written off.
To understand the escalation process for instances of non-compliance with procedures to the Deputy Supply Chain Manager.
Main duties of the job
To train theatre / X ray staff on the use of the Omnicell cabinets, EDC Gold System and procedures.
To run reports for stock management and compliance including expired stock.
To ensure that Omnicell / EDC Gold systems is up to date with the correct inventory profile.
To assist in reconfiguration of cabinet and EDC Gold systems.
To monitor compliance of the systems.
Ensure that the cabinets / EDC Gold system have products available for procedures to avoid cancellations.
Investigate all queries raised by materials management team on inventory management systems in a prompt manner.
Train and monitor the materials management team to ensure correct use of systems and following standard operating procedures
Working for our organisation
We provide community health services to more than two million people across eleven London boroughs and Hertfordshire.
Every day, our professionals provide high-quality healthcare in people's homes and local clinics, helping them to:
- stay well
- manage their own health with the right support
- avoid unnecessary trips to, or long stays in, hospital.
We support our patients at every stage of their lives, providing health visiting for new-born babies through to community nursing, stroke rehabilitation and palliative care for people towards the end of their lives.
Our vision: deliver great care closer to home.Our mission: working together to give children a better start and adults greater independence.
Detailed job description and main responsibilities
Ordering Materials Managed goods for each ward / department within the trust via NHS Supply Chain Online or handheld computer device, ensuring that stock levels are maintained to agreed levels, to receive stock, unpack and replenish stores or storerooms in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously.
Ensure that deliveries are correct against the requirements, including unit of issue, investigate discrepancies and resolve queries, arrange uplifts, request credit via NHS Supply Chain customer service team.
Receipt and distribution - Receive goods in and sign for delivery after visual checking the quality and quantity (this includes damage to packaging & number of packages). Store goods appropriately in accordance with Health & Safety and COSHH Policies.Ensure security of goods at all times.
Deliver products to wards/departments obtaining appropriate signature from ward / department staff, this will be including manipulation of trolleys, cages and pump trucks, this may require ongoing physical effort. Raise Goods Receipt Notes manually or via keyboard entry into the Trust Purchasing System.
Monitor complaints and discrepancies.
Person specification
Education/Qualification
Essential criteria- NVQ Level 4/Diploma Level qualification or relevant equivalent experience
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
Interview arrangements will be communicated via email so please check your email regularly following the closing date.
At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, gender identity and expression, ethnicity, religion, and disability.
We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks:
Disability and Wellbeing Network (DAWN)
Race Equality Network
Rainbow Network which supports LGBTQI staff.
Each network has a champion who is an executive director at the Trust and they hold regular meetings to discuss issues and make plans to improve CLCH.
The CLCH Equal opportunities statement is on our Website Equal opportunities :: Central London Community Healthcare NHS Trust (clch.nhs.uk)
"We work Flexibly"