Medical Secretary | St George's University Hospitals NHS Foundation Trust

The medical secretary is an active and supportive member of the department’s administrative team

1. To have excellent keyboard and word processor skills in Word and Microsoft Outlook.
2. To be responsible for the smooth running of the off site transcription service for the clinical team, within Trust targets. This will include the uploading of dictation and the downloading of completed correspondence within an appropriate timeframe. In addition, the postholder must check all downloaded correspondence to ensure the patient demographics are correct, and the substance is accurate. After signature by the relevant clinician, all correspondence must be sent to the recipient in a timely manner and filed in the patients’ medical records as appropriate. It is expected that this process should be completed within 10 days (current standard).
3. To identify the most appropriate layout of complex documents, e.g. reports, minutes of meetings, and to maintain an organised file management system.
4. To produce other general correspondence, which may include distressing or emotional contents, e.g. discharge summaries, memoranda and miscellaneous reports as required, ensuring all correspondence meets Trust standards.
5. To assist in the compilation of reports, audits, teaching materials, research papers and slides within agreed timeframes as required.
6. To prioritise incoming correspondence, ensuring that it is promptly dealt with by the appropriate member of staff.

With nearly 9,000 dedicated staff caring for patients around the clock, they are the largest healthcare provider in southwest London.

Their main site, St George’s Hospital in Tooting – one of the country’s principal teaching hospitals – is shared with St George’s, University of London, which trains medical students and carries out advanced medical research. St George’s Hospital also hosts the St George’s, University of London and Kingston University Faculty of Health and Social Care Sciences, which is responsible for training a wide range of healthcare professionals from across the region.

As well as acute hospital services, they provide a wide variety of specialist care and a full range of community services to patients of all ages following integration with Community Services Wandsworth in 2010.

St George’s University Hospitals NHS Foundation Trust serves a population of 1.3 million across southwest London. A large number of services, such as cardiothoracic medicine and surgery, neurosciences and renal transplantation, also cover significant populations from Surrey and Sussex, totalling around 3.5 million people.

The trust also provides a nationwide state-of-the-art endoscopy training centre.

*****Please see the attached supporting document which contains more information about the role*****

This advert closes on Monday 11 Nov 2024