[ref. j33012320] Blackburn - Occupational Health Administrator

Pay rate: £17.56 - £19.8O per hour depending on experience

About the role

We are looking for a talented administrator to join our onsite Occupational Health team. It's a fast-paced and dynamic environment where you will be delivering administrative support to a small and competent team as well as liaising with the wider EDF OH family.

The position would ideally be suited to you if you have previous experience of administration in a healthcare environment. You need to be an excellent communicator and able to react calmly in any situation. You need to be able to work independently but also work well in our small onsite team.

• Act as the first point of contact for employees and other users of the OH department, either via email, Teams, phone or in person and direct queries to the appropriate team member
• Assist with the co-ordination of activity in the team to ensure it runs smoothly.
• Manage the diaries of all the OH team members including the Physiotherapist and Counsellor and organise the bi-monthly clinics of the Company Doctor.
• Ensure that all staff that fall under the Ionising Radiation Regulations are medi called and signed off within tight timescales.
• Organise security passes, arrange travel and book meeting rooms if required.
• Process orders, invoicing, and expenses for the OH dept
• Update and maintain all appropriate records and office correspondence.
• You will be given training on our IT systems including the medical records booking system.
• As a minimum, you will possess a grade 4 or above in English and Maths GCSE
• Experience of working with the Microsoft suite is essential. You must be competent in using Word, Outlook and Excel - you will need to create and maintain some data/information in spreadsheet form.

You will have experience in the following skills:

• Excellent oral and written communication skills.
• Strong IT skills.
• Excellent administrative and organisational skills
• Able to operate within a team and use initiative when appropriate.
• Able to always maintain confidentiality.
• Able to manage your time and prioritise effectively to ensure deadlines are met.
• A proactive approach to work and able to self-motivate.
• Able to maintain a calm and professional demeanour even in high-pressure situations.
• Learns new systems and processes quickly.
• Works effectively and efficiently in a busy environment.