Patient Safety Administrator

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

Job overview

This role is only open to applicants that currently work within an NHS Trust within the Hampshire and Isle of Wight Integrated Care System (HIOW ICS)

An exciting opportunity has arisen for a Governance Administrator to work as part of the Patient Safety and Governance Team. Working alongside the Governance and Patient Safety Officers, you will be part of a dynamic and dedicated team.

This is a full time permanent post, working 37.5 hours Monday to Friday.

The role will be based at the Royal Hampshire County Hospital, Winchester.

Please note the start date will be after 1st April 2025.

• Provide administration for Trust patient safety and governance meetings, forums and events.
• Provide administrative support to the governance functions within the Trust.
• Provide administrative support to the Trust Policy Approval processes.
• To participate in the ward accreditation programme.
• To provide administration support for the Trust risk management system.
• To be responsible for managing shared inboxes
• Support the wider patient safety and governance team in the delivery of the national patient safety strategy, including the patient safety incident response framework (PSIRF)
• Prepare and distribute information (electronically via email or printing paper copies)
• Provide efficient, effective and confidential support through accurately inputting data onto databases and spreadsheets
• Retrieving information from patient case notes and electronic patient information system as required, or collecting information from wards
• Prepare and collate data
• Distributing information to wards and key divisional personnel as required
• Support the maintenance of the patient safety / governance intranet and website
• To provide personal assistant support to senior members of the team as required
• To be responsible for placing orders on behalf of the patient safety and governance team

Working for our organisation

Hampshire Hospitals NHS Foundation Trust provides medical and surgical services to a population of approximately 600,000 people across Hampshire and parts of West Berkshire.

Our cultural ambition is to have a culture that places people at the heart of all we do, where we all belong, and where learning, improvement and excellence thrive.

We provide specialist services to people across the UK and internationally. We are one of only two centres in the UK treating pseudomyxoma peritonei (a rare form of abdominal cancer) and we are leaders in the field of tertiary liver cancer and colorectal cancer.

The trust employs more than 9,000 staff and has a turnover of over £500 million a year. As a Foundation Trust, we are directly accountable to our members through the governors. The Council of Governors represent the interests of their constituencies and influence the future plans of the Foundation Trust.

Detailed job description and main responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person specification

Training & Qualifications

• Educated to GCSE level or equivalent, including maths and English

• Administration/IT qualification
• Minute taking course

Skills and ability

• Excellent communication skills both written and oral
• Able to plan tasks and activities which may require adjustment due to interruptions
• Ability to effectively escalate
• Attention to detail, completes tasks to a high standard
• Able to work as a member of a team, providing support to all team members

Experience and Knowledge

• Working experience of Microsoft Office, including Word; Excel; Powerpoint; Outlook and Teams
• Preparing reports and presentations
• Ability to prioritise own workload and meet deadlines
• Evidence of ongoing learning and development

• Experience of providing administrative support for high level meetings
• Knowledge of NHS systems and terminology
• Experience of working within a busy environment
• Knowledge of the CAS system and NICE processes
• Awareness of risk management software

Our commitment to you:

We are committed to equality and diversity in both the provision of our services and how we recruit and manage our staff. Applications are encouraged from everyone with the necessary attributes for the job, irrespective of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

Happy to Talk Flexible Working - all requests for flexible and part time working will be considered.

The paperwork:

• HHFT is committed to putting the safety and care of our patients first – as well as helping us to protect you and your colleagues. Therefore, we would recommend that you are vaccinated against COVID-19 and that you understand that we are treating COVID-19 positive patients within our services.
• Shortlisted candidates will be contacted at least 5 working days before the scheduled interview date. Applications will be submitted directly into our preferred third party recruitment system (Trac). All subsequent information regarding your application will be generated from apps.trac.jobs via email - please ensure to check your junk/spam folders.
• All new staff will be subject to a probationary period covering their first six months in post.
• In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
• This vacancy may close before the current listed closing date. If you intend to apply you are advised not to delay submitting your completed application.