Training and Education Administrator

apartmentDoncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust placeDoncaster calendar_month 

Job overview

An exciting opportunity has become available for a highly motivated and passionate administrator to join the Placement & Medical Education team that sits within the Education and Research Directorate.

As part of these teams, the post holder will support with the coordination of all student/learner clinical activity across the Trust providing administrative support to both the placement/medical education teams and the wider education department.

The role also requires the collection/input of accurate data onto bespoke IT systems/Excel spreadsheets to support the production and distribution of reports.

A requirement to continually develop and maintain clear processes and systems to support all placement/clinical provision which impact and support quality of practice learning and student/learner progression.

The role requires the post holder to support all activity across all sites; therefore, there will be an expectation to travel across all sites within the Trust and to travel across the region to support our Higher Education Institutes (HEIs) partners with exams/open events etc.

Main duties of the job

Maintain and support the processes in respect of all placement systems/medical education activity to ensure a quality standard of accuracy of data is established and maintained.

Provide administration support for all learners including organising & coordinating all the administration platforms/databases that are a requirement for NHSE, HEI’s and other regulatory bodies.

Support both medical education & placement team in organising room bookings/facilities, providing the necessary administration for scheduled teaching & education programmes/workshops.

Development of documentation, communications and guidance around placement learning/clinical activity that will underpin effective training and education across DBTH.

Working for our organisation

DBTH is one of Yorkshire’s Leading acute trusts, serving a population of more than 440,000. Our services are based over three main hospital sites and several additional services employing over 7,000 colleagues.

At DBTH we have a comprehensive framework of behaviours that guide us in our daily working lives, these form the DBTH Way. We pride ourselves on our commitment to the values of We Care and now the DBTH Way builds upon these foundations, providing further clarity on what it means to embody these values in our everyday interactions.

As an organisation that supports flexible working, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under-represented groups including those with disabilities, members of our ethnic minorities and LGBTQ+ communities.

We offer a range of benefits to support our people including:
  • Extensive range of learning opportunities
  • NHS Pension Scheme
  • Generous holiday entitlement in line with Terms & Conditions
  • Comprehensive health and wellbeing support
  • NHS Car Lease schemes and a range of salary sacrifice scheme
  • Discounts on restaurants, getaways, shopping and finance through external providers.

Detailed job description and main responsibilities

Please see attached to the advert a job description and person specification for further details. Please ensure you read both documents carefully.

Please note, if your application is successful you will be required to present original certificates of qualifications that are listed in the person specification under essential.

Person specification

Knowledge and Experience

Essential criteria
  • Evidence of recent clerical experience
  • Experience of MS Office software
  • Understanding of Data Protection and Confidentiality issues

Qualifications/Training

Essential criteria
  • GCSE English and Maths Grade C or above (9-4) or functional skills level 2 or equivalent experience

Personal Attributes & Skills

Essential criteria
  • Good communication skills with demonstrable experience to communicate sometimes complex information to employees, managers and external stakeholders
  • Ability to work flexibly and adapt to new demands.
[...]
  • Please note that all correspondence will be sent you to via email. If you are offered a job, information will be transferred into the national NHS Electronic Staff Records system. In submitting an application form, you authorise our Trust to confirm any previous NHS service details via the ESR IAT process should you be appointed.
  • We reserve the right to close down this advert early should there be a high number of applicants.
  • The Trust is committed to its obligations in accordance with the Equality Act 2010, and we positively encourage applications from all sections of the community.
  • All employment with the Trust is subject to a number of NHS Employment Checks being met to a satisfactory standard including verification of identity, eligibility to work in the United Kingdom, references and qualifications in addition to professional registration, a disclosure and barring records check and occupational health check if these are deemed to be a requirement for the position to be undertaken. The Trust is now passing the charge for undertaking a DBS check on to candidates in the event that they are successfully appointed into the post for which they have applied. Please note that this check will be charged for in two instalments when you commence employment with Doncaster & Bassetlaw Teaching Hospitals NHS Foundation Trust. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
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