[ref. x327524] Personal Assistant (Restructure & Insolvency)

This is a fantastic opportunity to be involved in complex and high-profile matters, working with an international client base.

Your responsibilities as a PA in the Restructure & Insolvency department will include:

• Providing efficient and high-quality administrative support to Fee Earners, including preparation of documents, reports, and presentations;
• Onboarding all new clients whilst adhering to the Firms compliance procedures;
• Extensive diary management, using Microsoft Outlook;
• Booking conferences, travel and accommodation using travel management software;
• Supporting Fee Earners with invoicing to include preparation and issuing of invoices, and following up outstanding invoices;
• Updating document management system and providing accurate and timely assistance with soft & hard copy filing;
• Assisting with ISO, H&S, Fire Warden tasks & duties;
• Assisting with other ad-hoc administrative and project requirements;
• Proactive support across all other departments on a needs basis.

Requirements

We are looking for a dedicated and professional individual who is committed to delivering high-quality support to our team.

• Experience of working as a Personal Assistant, preferably in a legal or professional services environment;
• Excellent knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook;
• Exceptional organisational and time management skills, with the ability to prioritise effectively;
• Excellent communication skills, both written and verbal;
• Strong attention to detail and a high level of accuracy;
• Ability to handle sensitive and confidential information with discretion;
• Flexibility and adaptability to work in a fast-paced environment and manage multiple tasks simultaneously.

• Experience using digital dictation software such as BigHand;
• Experience of using time recording and invoicing systems such as Expert.
• Experience of matter inception and working with document management systems such as Intapp Open or iManage.
• Ability to create professional presentations in line with brand guidelines.
• Knowledge of workplace Health & Safety and Fire Evacuation procedures.

The Firm

ALG is a leading Irish law firm with six international offices in Dublin, Belfast, London, New York, San Francisco, and Palo Alto. There are currently 116 partners and over 900 employees. The strong international and domestic business community in Ireland forms a valuable part of the ALG client base.

The firm is consistently ranked number one in the Irish market and on a European level.

ALG has a reputation for leading the way in continuously developing its service to clients and internally to its business. This is delivered through the use of new processes, ways of working, innovative use of technology and marketing-leading business service teams.

ALG is an equal opportunities employer. We welcome applications from all suitably qualified persons including those who wish to be considered for part-time working or job sharing arrangements.