Finance Manager - Financial Strategy and Planning - Brixton - ref. x42463415
The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.
Job overview
The Finance Manager – Financial Strategy and Planning, is an integral part of the Financial Planning and Investment team with responsibility for building, overseeing, challenging and supporting the Trust’s change management programmes to meet its 3/5-year Cost Improvement Plan (CIP) targets.
The post holder will work with senior clinical and operational colleagues to ensure the effective monitoring of delivery of key schemes. The post holder will be responsible for the maintenance, development and management of the project benefit realisation tracking system, ensuring adequacy of governance and control arrangements/systems, with exception highlighting on risks and obstacles for both the Trust and NHSE.They will ensure that standard project management methodologies are applied to the project under the auspices of the PMO function and will be required to test and challenge schemes with project leads, confirming savings values and performance against quality-related KPIs, gaining evidence for assurance purposes.
Main duties of the job
Programme Management
Responsible for ensuring effective operation of key governance meetings (including multiple programme, oversight and control boards) terms of reference are produced and maintained, preparing and co-ordinating papers, reports, minutes, decisions and actions.
Provide expertise on programme structuring, planning, benefits quantification and tracking on behalf of the PMO, ensuring that outputs and benefits are defined within the overall project scope and that programmes are delivered on time, within budget and to the required standard of quality.
Hold SRO’s (Senior Responsible Owners) to account for delivery of programmes, including – via the PMO - the provision of a high quality programme management and reporting service to senior Boards and other meetings as required.
Ensure the development of the CIP Programmes and review key performance indicators in relation to goals and outcomes and that project delivery is monitored.
Lead on the qualitative and quantitative analysis and project audit as part of the benefit realisation process.
Project Management
Undertake the project management role for assigned projects.
Design an appropriate and proportionate project structure which will enable successful delivery including outcomes, products, objectives, scope, credible project plans, risks, interdependencies, benefits and resources in collaboration with others.
Make decisions on a range of highly complex issues where there may be more than one course of action.
Working for our organisation
King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London. The Trust provides a full range of local and specialist services across its five sites.The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD; Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.
We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.
King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.
Detailed job description and main responsibilities
Reporting
Receive, process, summarise, interpret and effectively communicate highly complex, sensitive and contentious information where there are barriers to acceptance and resistance to change in a highly pressurised or hostile environment.- Responsible for development of regular and ad-hoc management information reports that support management decision-making, performance, planning and evaluation.
- Support in the preparation of work documents in which highly complex information is presented to various boards and other internal and external stakeholders using software such as MS excel with advanced formula functions and graphic presentational techniques in MS PowerPoint.
Oversee maintenance of all the required trackers including adherence to version control.
Produce weekly risk assessed CIP forecast and actuals reports to the appropriate Board.- Act as a responsible source of specialist knowledge on dedicated cross cutting projects.
Risk Management
Work with the Director to establish an effective programme risk management framework.- Responsible for the on-going risk management, monitoring and implementation of the CIP programme, to the extent that the intended CIP Programme benefits are realised.
- Work with the PMO, Programme Leads, and Programme Managers & Executives to resolve and mitigate any challenges, risks and issues.
- Escalate risks as appropriate to governing bodies and relevant stakeholders and identify, as well as recommend, measures to minimise associated risks.
Data Analysis
Work with the team to provide analytical support (financial, qualitative and quantitative) to continually develop and refine the CIP Programme- Produce Ad-hoc analysis as required by the programme, internal or external stakeholders as required.
Use data to inform key stakeholders of current state of project progress against plan and responsible for validating the information shared.
Communications and Stakeholder Management
Develop, maintain and deliver an internal communications programme for the PMO, in liaison with the trust communications team- Engage constructively and effectively using appropriate channels and adapting styles with a wide range of internal, external and varying levels of seniority stakeholders.
- Receive, process, summarise, interpret and effectively communicate highly complex, sensitive and contentious information where there are barriers to acceptance and resistance to change in a highly pressurised or hostile environment.
Responsible for acting as source of specialist knowledge on a dedicated project or projects, preparing briefings for senior management and external partners as well as contributing expertise to media briefings.
Facilitate Ad-hoc workshops as required by the programme.
Finance
Support the Financial Planning Manager in the production of the weekly risk assessed CIP forecast and actuals reports to the appropriate Boards.
Support the project and programme financials to align with finance department processes and status each month in respect of phasing of financial actuals.
Please refer to the JD document for further details.
Person specification
Qualifications
Essential criteria- Actively studying towards CCAB qualification
- Continuing professional development
- Project management qualification (e.g. PRINCE 2)
Experience
Essential criteria- A proven track record of delivery in a PMO environment and business/project planning
- Significant senior experience in managing major change programmes and projects within the NHS or comparable large organisation
- Clear exposure and involvement with senior management from a wide range of disciplines, and experience with delivering results in a matrix structure through impact, influence and credibility
- Experience working in the Healthcare sector / acute hospitals
Skills
Essential criteria- Programme and project management skills
- Financial acumen including experience of effective budget management and control, coupled with an understanding of cost improvement methodology
- Ability to develop a small team of skilled professionals, and build the capability of individual team members over time
- Understanding of the changing NHS environment and its implications for service delivery
- Check your email account regularly as this is how we will communicate with you
- If you delete the job from any of your accounts, you may be prevented from accessing further communications
- To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
- Please provide email addresses for referees where possible
- Click here to see the range of benefits we offer
- Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
- All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
- Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.
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