Deputy Procurement Manager
We are committed to listening, learning and improving on our approach to ensure these principles remain at our heart, helping us all to thrive.
Job overview
Our award-winning procurement team of over 140 people has an interesting and diverse project portfolio, ranging from primary care services or prison healthcare through to immunisations programmes, patient transport services, digital solutions for health and a whole range of other fields, such as consultancy and professional services. Due to wide-ranging expansion of our work portfolio and customer base, we are recruiting a Deputy Procurement Manager to ensure the following:
- The successful delivery of end-to-end procurement services across a diverse portfolio
- Getting the best results when purchasing goods and services to support strategic and operational plans
- Tackle shared problems and deliver value and better care for our populations
- This role can be delivered in a flexible hybrid way with any travel, site visits or meetings arranged by agreement on a very occasional basis
- Applicants should be aware that you may not be eligible for skilled worker sponsorship if you apply for this post. If you require sponsorship, please ensure you have checked your eligibility via https://www.gov.uk/skilled-worker-visa/your-job or alternatively, please contact us via email on [email protected] to confirm the requirements of sponsorship can be met.
- Either leading, or supporting other Procurement leads support Commissioners through an agreed procurement strategy to achieve compliance with procurement governance and customer Standing Financial Instructions, depending on project complexity.
- Managing systems and liaising with internal and external stakeholders at all levels to ensure that procurement documents, processes and portals reflect clear arrangements and information and run smoothly. Researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible
Working for our organisation
We're a highly successful team with a reputation for delivering best-in-class procurement services.
Our purpose is to design and implement procurement solutions for the NHS and a range of other public sector partners. We're innovators in our field and at the forefront of delivering services that are transformational and cutting-edge.
We have an increasingly diverse portfolio and if you join us, you'll have opportunities to work with customers who are responsible for commissioning:
- healthcare services
- digital solutions for health
- consultancy and professional services
- primary care
- health and justice
- public health
- national specialised healthcare services
If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Detailed job description and main responsibilities- To provide a professional and proactive contribution to delivery of SCW’s annual procurement workplan/s for our commissioning customers.
- To develop detailed project plans to guide customers, project teams and key stakeholders, and monitor progress through procurement processes/projects and where necessary revising plans based on changing needs and requirements.
- To support Procurement Managers in leading the Commissioners through an agreed procurement process/strategy to achieve compliance with procurement regulation governance and customer Standing Financial Instructions, as appropriate.
- To have a key role in operating and maintaining the relevant sections of the e-tendering system (and OJEU/Contracts Finder portals), including managing links with bidders, advising on best practice usage and providing training to procurement evaluators and other users
- To support the Procurement managers (at all levels) with their projects and where directed lead some procurement activities.
- To liaise with Procurement team, commissioning and finance colleagues at all levels within SCW and customer organisations to ensure there is clear information for the procurement documents and that final contracts have clear arrangements and clarity of service requirements.
- To be part of a team who will be providing strategic direction, leadership and implementation of all systems and procedures to meet high standards relating to procurement and market management.
- To take the lead in researching and analysing the market prior to any tendering exercise, to determine the key providers and identify any new or potential bidders and to encourage full competition wherever possible.
- To contribute to continual improvement through development and maintenance of best practice project management (and procurement) tools, techniques and templates.
- To provide and receive complex, confidential, contentious and sensitive information and have the ability to either prepare this information for presentation to groups and individuals at all levels across a range of organisations, or to directly present it, as appropriate.
Person specification
Values & Behaviours
Essential criteria- Patient First – Customer Excellence
- Aspirational
- Collaborative
- Insightful
- Respectful
Education
Desirable criteria- Educated to degree level in relevant subject or equivalent level of practical experience relevant to the role
- Foundation course in PRINCE2 project management (or equivalent)
- Working towards formal CIPS membership or level 4 NVQ in procurement or willing to study towards
Knowledge & Experience
Essential criteria- Experience of project management and information analysis
- Experience of working in a comparable environment
- Experience of working in a customer focused environment
Skills & Capabilities
Essential criteria- Intermediate knowledge of IT systems and software programmes such as Outlook, Word, Excel and PowerPoint.
- Experience of developing and managing project plans to guide customers, project teams and key stakeholders
- Skills for communicating complex information and administrative matters, requiring developed interpersonal and oral/ written communication skills
- Ability to pull together comprehensive draft reports, data and letters; Negotiating, networking and persuasive skills
- Problem solving skills and the ability to respond to sudden unexpected demands
- Ability to work without supervision and on own initiative, organising and prioritising own workload to changing and often tight deadlines
- Excellent customer service skills
- Professional, calm and efficient manner
- Skills for analysing and manipulating information
- Excellent time management skills, with the ability to re-prioritise
- The ability to communicate on behalf of more senior colleagues on a wide range of issues relating to clinical procurement services, including responding to correspondence and representation at meetings.
- Ability to offer excellent customer service; attention to detail and understanding of the customer’s requirements to create effective working relationships with customers and work effectively as part of both a Procurement team and wider commissioning project teams.
- Understanding of and commitment to equality of opportunity and good working relationships.
Office location can be flexible within the NHS SCW estate and will be agreed upon offer of contract.
NHS SCW staff that are in posts considered to be agile will not be expected to attend office space for general working but will be required on occasions to attend face to face meetings and collaborative working sessions that may require travel to their home base or other locations across the estate or customer sites.
Please feel free to contact the Recruiting Manager of this vacancy to discuss further the working arrangement.
Some of our sites have accessible parking provision which is free or paid for work purpose this not contractual entitlement.
We make every effort to contact all candidates to let them know the outcome of their application. However, if you haven't heard back from us within 2 weeks after the closing date, please assume that your application has not been successful.
This is an exciting time to join NHS SCW. We are an NHS support and transformation organisation that helps health and social care organisations deliver the best possible care to people. As partners of choice to more than 200 organisations that support millions of people, our mission is to help deliver the NHS Long Term Plan, improving the health and wellbeing of communities.
We’re supporting clients whose vision and quest for innovation requires us to be flexible, adaptable and open to adventure; giving us the freedom to work in new ways, looking at things from a different angle and challenging the norm.
We are an equal opportunities employer committed to attracting and retaining the best people in order to provide the best possible services to our customers. Our people enjoy challenging, rewarding roles, supporting our customers to improve their local health and care services.
We want our people to fulfil their potential so we offer a wide range of training, opportunities to gain qualifications, as well as access to coaching, mentoring schemes and employee wellbeing and support for a healthy work-life balance.
We were selected as an NHS Employers Diversity and Inclusion Partner for three consecutive years 2015-2018 and are now proud to be Alumni of this programme.
If you are successful in your application, we will value your experience, your contribution and we will give you the knowledge to succeed as part of your specialist team and as part of our organisation.
Our values
Patients First: our sole focus and inspiration is to help commissioners improve the quality of patient care, treatment and experience.Aspirational: we deliver excellence, and celebrate innovation. This drives us towards becoming the best.
Collaborative: we build effective partnerships, whilst focusing on delivery. We work towards achieving shared goals.
Insightful: As experts in our fields, we understand the bigger picture and its complexities, we challenge convention, and we uncover opportunities.
Respectful: We treat everyone with respect and hope it will be returned. Recognising and valuing their knowledge, we involve our customers, teams and partners in decisions.
Please note NHS SCW asks successful candidates to upload their Right to Work and Identity documents for digital verification. If you are unable to provide the required documents for the digital verification or do not have access to a smartphone or tablet, this will result in the verification being done face-to-face.
At our Organisation, our selection process ensures we recruit candidates with the right skills and values. We monitor AI use in applications and remain alert to misuse that misrepresents abilities. You must declare any AI use when submitting your application.