[ref. h35675801] Administrator Special School Nursing Team

Job overview

Brent Special School Nursing team are looking for a flexible, motivated and highly skilled administrator to join us in supporting children and young people with health needs to attend school and achieve their potential.

We are based at The Village school in Brent but also provide outreach services to Woodfield school, Manor school and The Avenue school.

You may be expected to travel between sites to support the nursing team with tasks such as heights and weights so will need excellent communication skills, administration and IT skills to support the team in delivering a high-quality service to the pupils and any professional partners.

Working within the environment of special schools is extremely rewarding and the small friendly team look forward to welcoming you.

• The post holder will provide a comprehensive and high quality administrative support to the team. The post holder will assist in organising the team’s workload and manage diaries.
• Post holder will be part of the National Child Measurement Programme and will weigh and measure children in Reception and Year 6 and accurately record the measurements.
• The post holder will provide supporting administrative functions such as ordering supplies, support temporary staff and the day to day running of the office.
• The post holder will act as a point of contact for patients, colleagues and external partners and appropriately manage communications within the team
• The post holder will take responsibility for referral, visit and appointment administration as appropriate to the role, and communicating appointment related information to patients/carers.

Working for our organisation

Just as we care about our patients’ well-being, we care about yours!

We can offer you:

• A comprehensive induction into the community service followed by a local induction to introduce you to the role
• Car lease scheme(only available for Band 5 and up)
• Flexible working options
• Annual travel card loan
• Training, support and development in your career

To have a full look at our benefits and what it’s like working for us please go here: https://www.clch.nhs.uk/job/pay-and-benefits

Detailed job description and main responsibilities

Please refer to Job Description and Person Specification for outline of skills, knowledge and experience required.

Person specification

Education/Qualification

• Good literacy and numeracy, general education
• NVQ Admin Level 3 in Administration or relevant experience

Experience

• Secretarial and administrative experience in an office environment
• Experience of working with the general public in a customer or client-facing role
• Experience of inputting to databases, spreadsheets and/or other IT Systems and business applications used in the office environment
• Experience of taking, producing and distributing notes or letters as directed

• Experience of working with patients and carers in a public sector environment
• Experience of working in a health care environment
• Knowledge of stock ordering procedures

Skills & Knowledge

• Understanding of the need for confidentiality
• Understanding of Equal Opportunities
• Ability to create and structure office systems e.g. filing, stationery and equipment ordering
• Competent in the use of Microsoft Office (e.g. Word, PowerPoint, Excel, and Outlook )
• Accurate copy typing
• Able to prepare routine correspondence independently
• Able to provide evidence of where you have demonstrated the Trust’s Values and Behaviours
• Able to demonstrate excellence in Customer Service
• Able to meet the required IT Skills for the post
• Experience of working in an environment requiring an awareness of safeguarding children and vulnerable adults

Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification

Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.

Interview arrangements will be communicated via email so please check your email regularly following the closing date.

At CLCH we appreciate and are proud of the diversity in the communities we serve and the workforce we employ. Applications are open and welcome to anyone, regardless of your age, sexual orientation, gender identity and expression, ethnicity, religion, and disability.

We are proud to say that we follow the workforce race equality standard and 28% of our senior staff (8A and above) are from a BAME background. CLCH also has active BAME and LGBTQI networks:

Disability and Wellbeing Network (DAWN)

Race Equality Network

Rainbow Network which supports LGBTQI staff.

Each network has a champion who is an executive director at the Trust and they hold regular meetings to discuss issues and make plans to improve CLCH.

The CLCH Equal opportunities statement is on our Website Equal opportunities :: Central London Community Healthcare NHS Trust (clch.nhs.uk)

"We work Flexibly"