View Jobs Description - Oxted - ref. q7662415
Oxted, Surrey
£12,188 per yearNew
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Salary: £12,188 per annum (FTE £26,000)Job type: Part Time, Permanent
Start date: 28/10/2024
Apply by: 18 October 2024
Job overview
Hazelwood SchoolHazelwood is a friendly vibrant independent Prep School.
It is an offence to apply for this role if you are barred from engaging in regulated activity relevant to children
Hazelwood is committed to safeguarding the children within its care and the successful candidate will be required to obtain an enhanced DBS Certificate, through Hazelwood, prior to starting work.Hazelwood School upholds British values.
Job Description
We are looking to appoint a Part Time Receptionist/Administrator.(Term time only)The position is for 5 days per week, Monday - Friday, 8am -1pm term time only.
Role Purpose
The role is based in the busy school office, which is the first point of contact for parents either by telephone or in person.The primary function of the Receptionist/Administrator is the provision of daily courteous and efficient administrative support for the school, and the control and organisation of the School Office.
The Receptionist/Administrator is responsible for sharing information and for dedicating themselves to provide an efficient, confidential, co-operative and friendly service to all sections of the school.
This requires the School Office Team to accept a commitment to combine their functions, often in ad hoc ways, to everyone’s mutual advantage. Such sharing of roles will occur, typically, when the telephone is busy and when visitors or deliveries arrive.
Main Responsibilities
Attendance, Registration and Pupil Absence Monitoring
- Covering the Office Administrator in all aspects of pupil attendance and registration in times of absence
- To liaise with the Finance Office to monitor trip consents and chase payment.
- To ensure all contact files (paper and digital) are relevant and up to date.
- To manage incoming and outgoing mail, including exam papers and the administration of the franking machine.
- To support the Office Administrator in all aspects of the administration of the School Office.
- To update MSP and WCBS with pupil and parent data and user details including medical information, contact details etc.
- To set up and distribution of security fobs as appropriate.
- To support the Office Management with the preparation, updating and maintaining of the staff fire evacuation list and first aider list, and support the Office Administrator to account for all staff in the event of a fire drill.
- To work with the Estates Team to ensure the parcel room is kept clear of deliveries and deliveries are distributed promptly to staff.
- To support the Office Administrator with the management of daily attendance lists for breakfast club, sports, after school clubs and teas, activities, minibus and late rooms.
- To provide support across all departments within the administrative team.
- Assisting the Head’s PA with the scanning and uploading of pupil files into the admin folder
- To cover for the School Nurse at busy times to include the administering of first aid as required
- To input first aid forms on to WBCS
The Receptionist/Administrator has responsibility for:
- Welcoming, signing in, and escorting of visitors to their destination.
- Dealing with pupil problems
- Responding to emails in a timely manner
- Ensuring that telephone calls are dealt with in an efficient and courteous manner.
- Providing administrative assistance for school events
- Responding to ad hoc requests from staff
- Assisting with the safe evacuation procedure of pupils, staff and visitors
- Maintaining efficient filing of information in hard or electronic copy
- General photocopying
- Filing and shredding
- Maintaining efficient filing of information in hard and/or electronic copy
- General office assistance as required by the School as agreed by the Line Manager
Attached documents
Applicant Info Pack- 4MB
596KB
School prospectus
105.42KB
Vision
969.4KB
General details
286.71KB
Inspection report
331.82KB
About Hazelwood School
Hazelwood SchoolWolfs Hill, Limpsfield, Oxted
Surrey
RH8 0QU
United Kingdom
+44 1883 712194View on Google Maps
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Hazelwood School is an independent preparatory school for boys and girls aged 2½ - 13 years old. The School was founded in 1890 on its stunning 26 acre woodland site overlooking the Surrey Downs.
Each child is encouraged to discover their own potential through supportive teaching, creative activities and superb facilities. Every stage of development is unique and our teaching is designed to bring out the best in our pupils.
We successfully prepare pupils for secondary education to suit the parents choice. Typical schools for Old Hazelwoodians include Benenden, Caterham, Eastbourne, Epsom, Eton, Hurstpierpoint, Kent Grammar Schools, King's School Canterbury, Sevenoaks, Tonbridge and Woldingham.
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