Lincoln Procurement & Supply Chain Assistant- Band 3

We recognise that outstanding care can only be delivered through our people. We want to attract people who can help us deliver our vision. We want in return to help people achieve what they wish in their careers in the NHS at ULTH.

We are always keen to welcome highly skilled, committed and compassionate individuals to our hospitals – people who put patients at the heart of everything they do and are ready to help us achieve our vision.

Our Group values guide everything we do. They are:

• Compassionate
• We care about people
• Compassionate is the act of showing empathy, kindness, and respect to others, recognising their individual needs and circumstances.

• Collaborative
• We work together as a team
• Collaborative is working inclusively and respectfully with others to achieve shared goals.

• Innovative
• We strive to improve
• Innovative is the process of exploring new ideas, approaches, and technologies to improve care, services, and working practices.

It involves creativity, curiosity, and a willingness to take risks in a safe and supportive environment.

If you believe in them too, then you are ready to join the ULTH team.

We’ve taken great pride in building working environments where staff always feel valued, cared for and part of a team. Without doubt this is a challenging yet very rewarding job that is at the centre of health and care in Lincolnshire - making a positive difference to our patients.

We have an annual income of £710 million (22/23) and we employ nearly 8,600 people.

Our Group Board have recently agreed a new vision statement – “Caring and building a healthier future for all” – stating their ambition for our Trust and the wider group to be among the best.

We also have a five year Integrated Improvement Plan setting out how we will achieve our strategic objectives, for patients, services, people and partners, the last recognising that our future success depends on our ability to ensure the Lincolnshire healthcare system is successful in achieving its ambition to help people live healthier lives and provide care closer to where people live.

Our latest CQC report increased our ratings for being effective and well-led from ‘Requires Improvement’ to ‘Good’. Our rating for caring remained as ‘Good’.

This is in recognition of the huge amount of work that our amazing staff have done to improve the quality of care for our patients in recent years.

We are committed to helping our staff balance their work and home lives and ensure they feel supported, valued and appreciated.

• Flexible working: Depending on the needs of your role, we will consider requests for flexible and/or part-time working for whatever reason you should need it. We recognise flexible working will not look the same for everyone, because it depends on the nature of the role and the needs of the individual.

Types of flexibility could include:

• Part-time - less than 37.5 hours per week.
• Off-site/remote working - working from home or other sites for part or all the week.
• Compressed hours – usually full-time hours but over fewer days or shifts.
• Staggered hours – having different start and finish times.
• Set shift patterns – to allow for predictability
• NHS Pension: A generous and flexible pension scheme with contributions from us as your employer fully protected against inflation and guaranteed by the government
• Annual Leave: Starting at 27 days a year, rising to 33 days after 10 years plus eight bank holidays (for staff covered by Agenda for Change) For Medical Workforce positions (Consultant and Specialty Doctor), the full-time entitlement commences from 32 days per annum. For all other Medical Workforce positions, the full-time entitlement commences from 27 days per annum.
• Bank working: The chance to work extra hours at enhanced rates and we will pay you weekly too, ideal if your income needs a quick boost.

• Family & Childcare: Including on-site nurseries at Lincoln County Hospital and Pilgrim Hospital Boston, maternity, paternity, adoption & shared parental leave following a set period of employment.
• Health & Wellbeing: including counselling, mental health first aid, physiotherapy, eye tests.
• Learning & Development including Lincolnshire Talent Academy, leadership training, medical education, clinical education, Lincolnshire clinical research
• Financial support and benefits including Cycle2Work, car lease scheme, home electronics. Free on-site parking and free tea and coffee and the ability to save and borrow through your salary.
• Rewards & Recognition including staff awards, long service awards, retirement awards, examples of excellence and staff lottery.

Discover a range of rewarding health and social care careers in a county that’s friendly, fascinating, affordable and brimming with everything you need to live a happy life.

Job overview

The post holder will be part of the Lincoln Supply Chain Team who will be responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock.

Main duties of the job

Responsible for implementing and then maintaining materials management systems at theatre, ward and department level, and the receipt storage and onward distribution of stock

To undertake, or ensure, all goods received on site are verified on receipt, damage/discrepancies are reported correctly and in a timely manner and that such goods are held/distributed in a safe, secure and appropriate manner.

To distribute goods as requested to theatres, wards and departments in a timely manner ensuring a continuous supply supporting clinical requirements

To maintain all office filing systems, both IT and paper based as required

Responsible for the processing of replenishment requisitions, data captured using handheld scanners or manually input onto current IT System (EDC/EDC Gold) and IMS.

Ensuring the production of timely and accurate paperwork as required, to include the development and maintenance of data capture systems and all office filing systems and bespoke catalogues

To deliver and unpack goods at theatre/ward/department level, verifying receipt of all goods and replenishing stock

ensure stock levels are appropriate and are agreed with budget holder.

To rotate across wards, departments, theatres as required from time to time to ensure robustness of resources across the Trust providing this valuable service

To promote a work environment of change and continuous improvement across the supply chain and procurement directorate

Working for our organisation

Lincoln Hospital is a thriving university city and with the opening of the medical school, it provides all major specialties and a 24-hour major accident and emergency service.

United Lincolnshire Hospitals NHS Trust has been granted teaching hospital status, after demonstrating evidence to significant teaching commitment. From now on it will be known as United Lincolnshire Teaching Hospitals NHS Trust.

Pilgrim Hospital is situated in beautiful countryside and serves the communities in the South Lincolnshire area. It provides all major specialties and a 24-hour major accident and emergency service.

Grantham and District Hospital serves the communities of Grantham and the local area. It provides ambulatory paediatric and accident and emergency services.

Lincolnshire Community Health Services NHS Trust (LCHS) and United Lincolnshire Hospitals NHS Trust (ULHT) have come together in a Group arrangement, with the goal of improving the care provided to patients across the county.

Both Trusts will retain their separate statutory names and legal obligations.

The Group will be known as Lincolnshire Community and Hospitals NHS Group (LCHG).

Detailed job description and main responsibilities

To provide a fully managed service to Theatres for all stock and non-stock

To provide a full Materials Management service to wards and departments.

To develop, and maintain, relationships with staff in end-user departments to ensure a high level of customer satisfaction with the service provided.

To continually strive for best practice, bring innovation, and more effective ways of working in everything the department undertakes.

To ensure a continuous supply of goods, in line with the Trusts materials management system

Investigating stock discrepancies, problem solving and liaising with Ward managers, conveying information as appropriate.

To maintain the inventory database in Theatres & on wards for all stock held

To process all Theatre invoices in query as required

To ensure all goods receipting is completed accurately and to time for all non-stock items

To be a point of contact for Supplier/NHSSC enquiries

To ensure Company representatives are appropriately met and any commercial discussions/requirements are passed back to the Category Procurement team.

To ensure the safety of stock by utilisation of the FIFO principal

To provide Supervisory cover to the Supply Chain team at times of requirement due to holiday cover and absence

Person specification

Qualifications

• GCSE/O Level Grade C or above in English & Maths; or equivalent
• Computer literacy to RSA Level 2 or above or equivalent

• Able to demonstrate an understanding of moving and handling techniques

Experience

• Experience in a comparable purchasing/logistics/retail environment
• Experience at operating as part of a team
• Experience at operating autonomously
• Experience of using Information Technology

• Experience in a large and complex logistics organisation
• Experience at providing a high level of customer service

Evidence of particular knowledge, skills and aptitudes

• Good written and verbal communication skills
• Use of Information Technology
• Computer skills and the ability to work both as part of a team and autonomously
• Interpersonal skills and the ability to work both as part of a team and autonomously
• Ability to evidence/demonstrate key values and behaviours in line with the Trust framework

• Customer service skills
• Analytical skills

Special Requirements

• Will be required to undertake moderate physical effort involving the movement of heavy cages and boxes

• Ability to complete tasks according to objectives and on time
• Flexible approach

We will continue to promote equality and challenge discrimination in all service provision, recognising and meeting the needs of the diverse communities we serve. We will strive to provide an environment in which people want to work and to be a model employer leading in good employment practice.

We are a People Promise exemplar site, for more information on the NHS People Promise - NHS England » Our NHS People Promise

Please note that we do not accept CVs.

Due to the high volume of applications we receive, ULTH reserves the right to close this advert prior to the closing date.

We welcome applications from the UK Armed Forces Community. On the application form please tick “Member of the Armed Forces Community” if the below applies to you.

You are:

• A Service Leaver
• A Veteran
• A Military Reserve
• A Cadet Force Adult Volunteer
• Partner/Spouse of those Serving NB: partners/spouses are only eligible whilst their partner is serving in the Armed Forces

All new employees will be subject to a charge for the DBS check that is required for the post. The Disclosure & Barring Service application form (formerly CRB) will be provided by ULTH and the fee will be deducted from your salary over a 3 month period.

Candidates are advised to read the attached guidance on using AI technology. When you complete your application, you are required to declare that the information in your application form is true and complete.

Please note, for applicants with previous NHS service: If successful at interview, we will initiate an Inter Authority Transfer (IAT) via the Electronic Staff Record (ESR). This retrieves key data from your current or previous NHS employer to support onboarding, including competency status, Continuous Service Dates (CSD), and annual leave entitlement.