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Office Assistant / Workplace Assistant - MAT Cover - Part Time - Lincoln

Are you enthusiastic, keen to learn and develop your skills? Looking for a friendly, busy and supportive team where we will help you grow? We are looking for a new Office / Workplace Assistant!

We can offer you:

• A competitive salary with great benefits including private medical, 27 days holiday plus bank holidays and a bonus day off for your birthday
• A culture of trust, empowerment and autonomy over your work
• Part of a vibrant, forward- thinking team with the support of friendly, approachable partners who encourage and support your career development

What you will be doing:

• Meeting and greeting visitors and colleagues into the client space, creating an exceptional first impression
• Following the visitor management process and ensuring we meet all the requirements necessary
• Liaising with the building reception team as and where relevant
• Ensure the meeting rooms, the reception area and collaboration spaces are presentable throughout the day/evening
• Assist with the moving and organisation of office equipment and meeting room furniture as and when required
• Organising and serving catering and refreshments to clients in our collaborative spaces and meeting rooms
• Ensuring the refreshment areas in the client and collaborative space is kept well stocked, clean and tidy at all times
• Follow procedures to ensure coffee machines are well maintained, carrying out daily stock ups and weekly deep cleaning. Setting up and clearing down meeting rooms, including furniture layout changes and any additional equipment required
• Ensure meeting rooms and office resource areas are stocked up with the correct stationary
• Setting up the required equipment in the meeting rooms i.e., MS Teams or other technical requirements
• Organise IT team support if required for a specific meeting/event
• Wearing a hands-free headset, and answering ‘phone calls within 3 rings
• Responsible for managing the meeting room and car park bookings within the relevant app, responding within our SLA times
• Liaising with clients either in person on the ‘phone about their bookings and requirements
• Reporting to the relevant team(s) any equipment/furniture that requires fixing or replacing
• Assist with ensuring we implement our environmental policy within our offices and recycling areas are kept in correct order and guidance labelling in place
• Pro-actively ensure good housekeeping is adhered to throughout the office, kitchens stocked and tidy
• Identify any H&S, cleaning or any general maintenance issues/hazards and report promptly
• Assisting with the delivery of events both internal and external
• Copying, printing and scanning documents as requested. Ensuring pages are clear legible and accurate and correct finishing options are applied including editing and enhancing of documents where required
• Transferring of data to and from removable media, cloud based solutions, document and case management systems
• Sending outgoing mail and inter-office mail using PPI, DMO or franking machine ensuring outgoing mail is ready for collection at the agreed times
• Distribution of incoming/inter office mail and couriered items, ensuring items are logged in and signed for
• Hand deliveries and collections as per requests to and from local sites including filing documents at court

What you will need:

• Experience of working in a similar role (Admin/Office work)
• Flexibility with working hours is essential in order to meet the needs of the business
• Excellent IT skills and ability to use Microsoft Office products and other systems which support efficient operations of the team
• Ability to work well under pressure to meet deadlines, whist remaining calm and professional
• Exceptional organisation skills
• Effective communicator with the ability to build and maintain relationships at all levels
• An attitude of ‘continuous improvement’ and an ability to flex and pivot in order to always strive for better
• Good attention to detail

Benefits:

• Casual dress
• Company pension
• Life insurance
• Referral programme

Schedule:

• Day shift
• No weekends

Ability to commute/relocate:

• Lincoln, Lincolnshire: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Experience:

• Customer service: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• English (preferred)

Work authorisation:

• United Kingdom (required)

Reference ID: PIN-0543