Trainee Medical Secretary
Welcome to Public Health Wales, the national public health organisation for Wales
Our vision is Working to achieve a healthier future for Wales
To find out more visit Public Health Wales and watch this video about our Strategic Plan
Working together, with trust and respect, to make a difference
Follow us on Facebook, LinkedIn, Twitter and Instagram
Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English. To support our all Wales service, we particularly welcome applications from Welsh speakers.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed.
Job overview
Annex 21 Band 4 - 70%
We are looking for a forward thinking, enthusiastic, organised and motivated individual to join our team of Medical Secretaries.
You will undergo training to provide a first class, comprehensive secretarial service to a large team of local Consultant Medical Staff and to facilitate effective communication between medical teams at our Swansea centre.
You will learn to actively participate in the planning and implementation of all reading and assessment clinics held at the Swansea Breast Screening Centre. You will also provide non clinical advice and information over the telephone to service user, their families or carers.
Main duties of the job
An opportunity has arisen for a highly motivated Trainee Medical Secretary. The role of Medical Secretary is varied, interesting and continuously growing.
Medical Secretaries provide a comprehensive secretarial service to the local clinical team. Planning and supporting the assessment pathway, including processing assessment clinics, typing clinic letters, recording clinical data and creating electronic treatment referrals.
The successful candidate must be able to demonstrate a keen eye for detail, have excellent written and oral communication skills, accurate audio and copy typing skills, high level organisational skills.
Candidates for this post do not need to hold the full qualifications detailed on the job description as this is a training post. Candidates should have a good general level of education with the ability and enthusiasm to undertake a training programme which will enable you to become a Medical Secretary.
Should you wish to discuss the post prior to application, please contact Connie Bush on 01792454319 or via email on [email protected]
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
Working for our organisation
Public Health Wales is the National Public Health Institute in Wales. Our vision is 'Working to achieve a healthier future for Wales' where we play a pivotal role in driving improvements in population health and well-being, reducing health inequalities, improving healthcare outcomes, protecting the public and supporting the development of health in all policies across Wales.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us, the benefits we offer and guidance on the application process, please visit https://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria- RSA Word Processing Level 2 or equivalent
- RSA Word Processing Level 3 or equivalent
- AMSPAR Qualification
Experience
Essential criteria- Previous medical secretary experience
- Experience of working within the NHS
- Experience of working in a specialist breast unit.
Skills
Essential criteria- Excellent interpersonal and communication skills
- Ability to prioritise work
- Ability to work under pressure and to meet deadlines
- Team player
- Audio typing
- Shorthand
Knowledge
Essential criteria- Knowledge of broad range of medical terminology
- Knowledge of a range of IT packages e.g. Microsoft Office, Excel, Outlook, Access
- Knowledge of breast screening
- Knowledge of National Breast Screening System database
Personal Attributes
Essential criteria- Flexible approach to work
- Motivated / Enthusiastic
- Attention to detail
Public Health Wales, reserves the right to close this vacancy early. We therefore encourage early applications.
Priority is given to staff awaiting redeployment. We therefore reserve the right to withdraw this advert at any stage.
If you have a disability and have any particular requirements to enable you to participate in the application process, please contact [email protected]
IMPORTANT NOTE FOR APPLICANTS: Applications for our roles are carefully reviewed and shortlisted based on specific criteria, which varies from job to job. Using a generic application to apply for multiple roles or relying on automated AI application services, such as Lazy Apply or AI Apply, may not provide the necessary information, leading to your application being overlooked.To ensure your application is given full consideration, we recommend submitting a tailored application that directly addresses the criteria listed in the Person Specification section of the advert.
If you are successful and short listed for interview you will be contacted by email using the address with which you registered. Please ensure you check your email account regularly.
We are committed to fair, transparent recruitment and believe in equality of opportunity in our workplace and will not tolerate discrimination on grounds of age, disability, gender identity, religion or belief, race or nationality, marriage or civil partnership status, sex, sexual orientation, working pattern, caring responsibilities, trade union activity or political beliefs – or on any other grounds.We welcome applications from individuals seeking flexible working arrangements.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route. Non UK / RoI candidates wishing to apply should self-assess the likelihood of obtaining a Certificate of Sponsorship by visiting Work in the UK.If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.
The salary scale shown is for a full-time member of staff, with the amount being adjusted pro rata for those working less than 37.5 hours per week.
In general, anyone joining our Trust who has not previously worked in the NHS will, by default, start on the first point of the advertised pay band. Pay progression will then be determined by annual Performance and Development Reviews in accordance with the NHS Wales Pay Progression Policy.An application for Incremental Credit may be considered, but can only be awarded based on evidenced, reckonable service and/or equivalent, relevant experience.