Operations Administrator

Overview:

• Please note at least 12 months' administration experience is essential.

Would you like to join a growing company where you will be valued and supported every day?

Do you want to work within the care industry where you will make a difference every day by supporting our front-line staff?

You will be interacting with our local and regional staff teams on a regular basis. This isn't an ordinary administration role. You will need to work with confidential information such as taking minutes for disciplinary meetings, typing up reports and respecting the privacy of the people we support.

Duties include:

• General admin duties such as typing, photocopying, and actioning emails.
• Experience of using staff plan is desirable but not essential, as training will be provided.
• Staff file auditing to ensure compliance with CQC requirements.
• Maintain a clean and tidy office, ensuring all documents are filed away securely or sent to archive.
• Answering telephone calls and general enquiries to the office.
• Take minutes of meetings, type and distribute.
• Carry out stock takes on PPE and Stationery and ensure orders are kept in line with monthly budgets.
• Organise meetings for managers.
• File and maintain accurate records, both hard copy and electronic.
• Support collation of information for audits alongside the quality team.
• Respect confidentiality of information in line with GDPR.

The successful candidate must have experience in minute taking, CRM system knowledge, MS Office packages and excellent organisational/multitasking skills.

• 2 x salary life cover (up to individual state pension age)
• Access to Aspirations Perks our exclusive discount scheme with fantastic discounts in supermarkets and high street retail stores.
• Smart Health App – health and wellbeing service with 24/7 GP access for you and your family
• Optional overtime to increase your income with flexible working.
• DBS paid for by Aspirations.
• Refer a friend scheme with a financial reward of £500!
• Employee Assistance Programme available 24/7 for advice and guidance for you and your family
• CPD Accredited induction
• Ongoing training & development including Care Certificate, apprenticeship opportunities and specialist learning.
• Support with career progression and professional development
• Paid 28 days annual leave inclusive of bank holidays.
• Pension Scheme with NEST

Aspirations is an equal opportunities employer and positively encourages applications from suitability qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status or pregnancy and maternity.

This organisation is committed to safeguarding and promoting the welfare of the vulnerable adults that we support and expects all staff to share this commitment. Any offer of employment will be subject to satisfactory references and a satisfactory Enhanced DBS Disclosure.

AC2