Office Manager/ Personal Assistant PA - Central London
COREcruitment London Part-time
Office Manager/ Personal Assistant PA – Central LondonOffice Manager/ Personal Assistant PA Location: Borough, London Company: Facilities Management FM CompanySalary: £45,000 COREcruitment are working with a leading Facilities Management company based in Borough, London, providing comprehensive property and workplace management solutions across various sectors. As they continue to grow, we are looking for an experienced and highly organised Personal Assistant/ Office Manager to support the senior team. This role will be critical in ensuring the smooth day-to-day running of the office and offering administrative support across various functions. You must have a background within Facilities Management.The Personal Assistant/ Office Manager will provide dedicated administrative and organisational support to the senior leadership team, including diary management, meeting coordination, and correspondence handling. The role requires someone with exceptional multitasking abilities, attention to detail, and the ability to maintain confidentiality while managing a diverse workload in a fast-paced environment.Key Responsibilities:
Manage diaries, schedule meetings, and coordinate appointments for senior executives.Act as the first point of contact for internal and external stakeholders, handling communication and correspondence.Organize and prepare documents, reports, and presentations for meetings and events.Plan and coordinate travel arrangements, including transport, accommodation, and itineraries.Organize and minute internal and external meetings, ensuring timely follow-up on action points.Manage expense reports, invoices, and maintain accurate financial records for executives.Assist with the preparation of proposals, contracts, and other client-facing documentation.Coordinate office management tasks, including ordering supplies, liaising with vendors, and ensuring a smooth running of the office.Support in organizing company events, team activities, and offsite meetings.Undertake ad-hoc projects and research tasks as required by the leadership team.
Skills & Qualifications:
Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced environment.Strong organizational skills with the ability to multitask and prioritize tasks effectively.Excellent verbal and written communication skills, with a professional demeanour.High proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook.Ability to work independently, maintain discretion, and handle sensitive information with confidentiality.Attention to detail with the ability to produce high-quality work under tight deadlines.Experience in coordinating travel arrangements and managing multiple diaries.Strong interpersonal skills and the ability to liaise with internal and external stakeholders at all levels.A proactive, resourceful, and positive attitude.Experience within a Facilities Management, Property, or similar sector is desirable but not essential.
Benefits:
Manage diaries, schedule meetings, and coordinate appointments for senior executives.Act as the first point of contact for internal and external stakeholders, handling communication and correspondence.Organize and prepare documents, reports, and presentations for meetings and events.Plan and coordinate travel arrangements, including transport, accommodation, and itineraries.Organize and minute internal and external meetings, ensuring timely follow-up on action points.Manage expense reports, invoices, and maintain accurate financial records for executives.Assist with the preparation of proposals, contracts, and other client-facing documentation.Coordinate office management tasks, including ordering supplies, liaising with vendors, and ensuring a smooth running of the office.Support in organizing company events, team activities, and offsite meetings.Undertake ad-hoc projects and research tasks as required by the leadership team.
Skills & Qualifications:
Proven experience as a Personal Assistant or Executive Assistant, ideally in a fast-paced environment.Strong organizational skills with the ability to multitask and prioritize tasks effectively.Excellent verbal and written communication skills, with a professional demeanour.High proficiency in Microsoft Office Suite Word, Excel, PowerPoint, Outlook.Ability to work independently, maintain discretion, and handle sensitive information with confidentiality.Attention to detail with the ability to produce high-quality work under tight deadlines.Experience in coordinating travel arrangements and managing multiple diaries.Strong interpersonal skills and the ability to liaise with internal and external stakeholders at all levels.A proactive, resourceful, and positive attitude.Experience within a Facilities Management, Property, or similar sector is desirable but not essential.
Benefits:
Competitive salaryOpportunities for career development and growth within a dynamic companySupportive and collaborative team environmentCentral London location with easy transport links
If you are keen to discuss the details further, please apply today or send your cv to Sophie@corecruitment.com
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