Executive Business Manager

Job overview

*Applicants who have applied in the last six months need not reapply*

We are recruiting an Executive Business Manager to join our new Business Management Unit (BMU). This role supports the fast-paced and dynamic Executive Team (ETM). It is essential the postholder has at least two years’ experience at Band 6 in the NHS or equivalent experience in a similar role in a complex organisation.

The postholder will act as a gatekeeper for the ETM, ensuring efficient use of time, capacity and resource. Responsibilities include managing schedules, producing high-level correspondence, drafting reports, and preparing presentations. The role demands a proactive approach—anticipating needs of the ETM, prioritisation, identifying and resolving matters whilst keeping ETM members briefed.

Additional duties include supporting corporate governance, key committees, and strategic initiatives that support the ETM’s portfolios, managing budgets and compliance in key areas. The postholder will oversee recruitment coordination and roster submissions; they will act as a source of advice and guidance, resolving day-to-day issues independently.

This is an exciting opportunity to be part of a dynamic team, ensuring operational efficiency and governance at the highest level.

Shortlisted candidates will be invited to attend an assessment centre on 1 April 2025. Those who advance past this stage will be invited to attend in-person interviews on 3 April 2025.

• Executive Support: Manage the Executive Director's time and priorities, ensuring effective diary management, preparation of briefings, and drafting of reports and documentation.
• Project and Change Management: Lead and coordinate strategic projects, ensuring alignment with organisational objectives and adherence to strict deadlines.
• Governance and Compliance: Support the coordination and administration of Board, Executive, and Committee meetings, ensuring compliance with corporate governance frameworks.
• Financial Oversight: Manage allocated budgets, monitor expenditures, and identify CIP opportunities to support financial objectives.
• Stakeholder Engagement: Act as a primary contact for internal and external stakeholders, fostering professional relationships with local councils, partner organizations, MPs, and others.
• Communication Management: Oversee correspondence, ensuring accurate and timely responses, and provide professional judgment in managing sensitive and complex issues.
• Recruitment and HR Support: Manage the recruitment and induction of Executive Directors and Non-Executive Directors, maintaining records of annual leave and compliance with training and appraisals.
• Operational Efficiency: Develop tracking systems to monitor action plans and milestones, ensuring timely delivery of objectives and effective risk management.

This role requires diplomacy, initiative, and a high degree of professionalism.

Working for our organisation

Rated ‘outstanding’ by the CQC, we’ve got a passion for delivering high standards of patient care and excellent services to improve the health of our communities. To do this we need outstanding people who share our values compassionate Aspirational Responsive Excellent

We know a commitment to equity, diversity and inclusion leads to better patient care and a happier workforce. We pride ourselves in being diverse and welcome applications from people with varied backgrounds, perspectives and experiences

Short listers will see two ticks alongside your application to ensure they apply the principles of the scheme to your submission

The data we collect helps us to ensure we are attracting diversity in our applicants, that all our colleagues have equitable access to career opportunities and supports us on our journey to being a Great Place to Work

We’ll support you to work flexibly in a way that will suits us both

See where you can go with KCHFT career pathways

Detailed job description and main responsibilities

If you need an application form in an alternative format please let our recruitment team know. All information you supply on your application should, to the best of your knowledge, be true and accurate.

Still have questions? The recruiting manager would love to hear from you, their contact details can be found in the job advert.

We can get a lot of applications for some roles so to be in with the best chance of being shortlisted please make sure you apply as soon as possible. A vacancy may close early if there is a lot of interest in the job.

At KCHFT we strongly encourage colleagues in clinical and non-clinical roles who have direct or social contact with patients to be fully vaccinated. In this way we will be doing all we can to ensure your safety and that of your colleagues and the patients we serve.

Find out more about the community difference here.

Good luck! We can’t wait to meet you and welcome you to #teamKCHFT, #cometocommunity.

Person specification

Qualifications

• Evidence of continuing personal development.
• Educated to Master’s Level, or possessing equivalent knowledge, training and experience, including health service management, change management

• Postgraduate healthcare leadership qualification

Experience

• Advanced experience of providing a comprehensive administration service to senior level Executive at Band 6 for at least two years in the NHS or equivalent in other sectors.
• Experience of managing projects, often where there are more than one with competing priorities
• Experience of working in a complex, busy and pressurised environment with competing priorities.
• Ability to follow Standard Financial Instructions on behalf of senior leadership.

• Experience of working in the wider public sector
• Experience of managing formal and informal HR processes

Knowledge

• Knowledge of administrative procedures and information analysis
• Advanced knowledge and understanding of Microsoft Office packages e.g. Outlook, Word, Excel and Powerpoint

Skills

• Excellent interpersonal skills and the ability to communicate and work effectively with a wide range of people from different backgrounds at all levels of seniority.
• Good numerical skills & Attention to detail
• Planning and problem-solving skills and ability to respond to sudden unexpected demands
• Negotiating, networking and persuasive skills Confident to work autonomously or in a team setting

Personal Attributes

• Ability to prioritise, multi-task and respond quickly to changing priorities, reorganising own and others workload to meet deadlines

Ability to manage

• Ability to work unsupervised with responsibility for managing own work