Accounts Payable Assistant

George Eliot Hospital NHS Trust opened in 1948 and provides a range of elective, non-elective, surgical, medical, women’s, children’s, diagnostic and therapeutic services to a population of more than 350,000 people.

The hub of the Trust is located on the outskirts of Nuneaton and its services cover a large footprint, including north Warwickshire, south west Leicestershire, and north Coventry. We also provide primary and community services across Coventry, Warwickshire and Leicestershire.

Our vision is "to EXCEL at patient care". If you think you've got what it takes, help us realise this and join #TeamEliot.

Don’t meet every single requirement? Studies have shown that women and people of colour aren’t as likely to apply unless they meet every qualification of non specialist roles.

We’re dedicated to building a diverse, inclusive workplace, so if you’re excited about this role and meet our values, but your experience doesn’t align perfectly with everything in the Job Description or Person Specification– apply anyway or email the Recruiting Manager to discuss the role further

We are proud to support the Armed Forces community. We are a Veteran Aware and Reservist Friendly organisation and welcome applications from Veterans, Reservists, Cadet Instructors, and family members of serving personnel.

Job overview

1. 5 hours per week

Fixed Term - 6 Months

Interview Date: 26th February 2025

**This post may close early due to high numbers of applications, so you are advised to apply promptly. **

All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make a difference every day.

#JoinTeamEliot

Keep to the same practices and procedures in line with all three locations

• Processing the daily transaction for Shared Services.
• Ensure to hit work towards deadlines
• Escalate where necessary unresolved cases to the line manager.
• Adhere to training when required to.

Working for our organisation

Here at George Eliot our vision to ‘excel at patient care’ taking centre stage. An ever evolving clinically- led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:

Effective open communication

Excellence and safety in everything we do

Challenge but support

Expect respect and dignity

Local health that inspires confidence

Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.

• Responsible for monitoring and maintaining all mailboxes daily, chase departments to ensure that invoices are goods receipted, process invoices and credit notes in a timely manner escalating complex cases to the line manager
• Analyses and interprets financial payments and receipts. Investigates financial queries and analyses detailed data to identify errors and discrepancies. Analyses financial data to identify errors and sorts out problems from a range of options. Makes complex calculations about payments and decides whether and how to pursue over/under payments.
• Ensure invoices and credit notes that are received via email or post are processed in a timely manner for payment run. Reconcile supplier statement weekly and discrepancies are resolved with AOB Tool. Contacting suppliers for any missing invoices. Match Invoice to order.
• Cover the overnight and Innovate Payment runs when scheduled too. Ensuring to prepare for the process from the previous day
• Register and return invoices that do not state a purchase order, checking that a PO has been raised prior to returning. Ensure to register and forward invoices for coding that are the exceptions list.

For a full comprehensive list of main responsibilities and duties, please kindly refer to job description and personal specification attached.

Person specification

Experience and Knowledge

• Experience of working in a finance department
• Knowledge of basic accounting principles

Qualifications

• Maths & English O level/ GCSE passes or equivalent
• NVQ Level 3 / AAT Level 3 or equivalent experience

skills and Abilities

• Analyses and interprets financial payments and receipts
• Investigates financial queries and analyses detailed data to identify errors and discrepancies.
• Carries out detailed financial calculations/Analyses, investigates and resolves complex financial queries and discrepancies.
• Analyses financial data to identify errors and sorts out problems from a range of options.
• Good communication skills required as this post requires direct communication with suppliers, internal managers, purchasing and supplies and other finance staff and will involve mainly verbal communication
• Inputs and manipulates financial data into computer databases and spreadsheets, where speed and accuracy are necessary

Personal Qualities

• The ability to organise his or her own daily workload within the parameters of the team.
• This post requires tact and diplomacy when dealing with potentially demanding suppliers.
• The post holder will work within a small team and the person is expected to develop good working relationships with the manager and other team members. An approachable manner is therefore required
• Attention to detail
• To work to deadlines e.g. monthly reporting timetable and annual accounts

Other

• Ability to sit and use PC/VDU for prolonged periods
• The post holder will need to familiarise themselves with the risk management policies and procedures for the Trust and remain risk aware in carrying out their duties.
• Occupational Health clearance

Please note:

You will not be able to track the progress of your application or receive messages via the NHS Jobs website. Furthermore, as an employer, we will not be able to respond to any emails/messages sent to us via the NHS Jobs website.

By applying for this post you are consenting to George Eliot Hospital NHS Trust transferring the information contained in this application to its preferred applicant management system, TRAC.

The Job application data you provide will be used to assess your application for employment at GEH, to verify your information and conduct reference checks, and to communicate with you. If you accept employment with GEH, the information collected will become part of your employment record and will be used for employment purposes.

All information provided will be used for recruitment purposes only and processed in a lawful, fair and transparent manner.

Other:

The Trust is committed to safeguarding and promoting the welfare of individuals and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice, if appropriate for the role, it is a mandatory requirement for all newly appointed staff to complete a Disclosure and Barring Service application.

In response to NICE guidance and to support the reduction of health harm from tobacco, the Trust has a smoke-free site policy which applies to anyone on Trust sites. Staff who smoke will be supported to quit or not smoke whilst on Trust sites.

We define diversity as valuing everyone as an individual – taking pride in that we value employees, job applicants, students, volunteers, patients and visitors as people. This is reflected within our excel behaviours with a vision to create a workplace that represents a culture of kindness, joy and inclusion.