View Jobs Description - Aberdeen

• Providing general administrative support to all charity departments.
• Assist with procurement of office supplies and charity merchandise including liaising with key suppliers to obtain quotes and assisting with stock control.
• Taking ownership of postage and courier services for the charity.
• Assisting fundraising team with creation of posters and promotional materials.
• First point of contact for printer consumables and providing billing information.
• Assist with scanning of confidential paper documents and saving to Share Point.
• Liaising with staff and IT Third Party to resolve IT issues.
• Completion of such other roles and/or tasks as may be reasonably asked for by a senior official within the charity.

• Working knowledge of Office365 and its related software programmes, although full training will be provided.
• A willingness to undertake training on GDPR requirements and commitment to data protection, safeguarding and confidentiality issues.
• Experience in the use of Canva (desirable).

• Good IT skills.
• Ability to manage multiple priorities.
• Excellent interpersonal, written, and verbal communication skills, including the ability to work with a wide range of external and internal stakeholders.
• Handling highly confidential information in an honest and trustworthy way.
• Highly motivated with a positive attitude.
• A willingness to learn new software, processes and office skills.
• Ability to work on own initiative, as well as part of a team.

• Strong organisational skills
• Good interpersonal skills
• Multi-tasker
• Customer service focus
• Effective communicator, on phone, in writing and in person

Benefits:

• Company pension
• Cycle to work scheme
• Free parking
• Life insurance
• On-site parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Aberdeen: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Expected start date: 11/11/2024