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Introduction

We offer employees a sense of purpose and a real contribution effect from the work that we do together.

• Manage the CEO’s diary in a proactive manner to ensure the CEO is always in the right place and at the right time, with the necessary travel arrangements made, confirmed and provided in advance, also ensuring that the CEO has all the necessary briefing papers needed for each meeting
• Ensure the scheduling of meetings/conference calls with all parties concerned are effective and efficient and in line with the CEO’s diary management
• Ensure the CEO has clear visibility of the movements of the SLT and that these are maintained and managed so the SLT can work together in a coherent manner
• Co-ordinate all of the necessary board papers from each of the SLT and ensure the CEO has these in advance of any Board meeting.
• Plan, attend, record minutes for Board, Senior Leadership Team, and other ad-hoc meetings as and when required.
• Accurate and efficient travel itinerary provision for the Board of Directors.
• Manage the CEO’s expenses, ensuring that these are completed and put into the system in a timely manner
• Provide ad-hoc administration support all members of the SLT, particularly in relation to any confidential strategic projects
• Ensure that complete confidentiality is maintained at all times for all areas of the CEO’s office
• Provide the CEO with administrative support on strategic projects

Key Competencies/behaviours

Essential:

• Strong interpersonal skills with the ability to communicate effectively at all levels of the organisation.
• A team player who can demonstrate a collaborative style of working.
• Excellent verbal and written communication skills, including a high level of accuracy and attention to detail.
• Ability to work in a highly organised manner, largely unsupervised and on own initiative with a pro-active, can-do attitude.
• Willingness and ability to adapt to new challenges, environments, or changes within the organisation.
• Extensive internal and external staff and client liaison.

Desirable:

• Ability to adapt to changing priorities and manage multiple tasks simultaneously in a fast-paced environment.
• Strong problem-solving skills with the ability to think critically and make sound decisions.

Skills and Experience Required

Essential:

• At least 5 years’ experience as an Executive Assistant.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and basic IT troubleshooting skills.
• Effective planning and organisational experience with a proven ability to work on own initiative and manage own workload.
• Demonstrated ability to maintain complete trust, loyalty, confidentiality and discretion.
• Comprehensive experience in minute taking and preparing accurate meeting records
• Experience organising and planning travel itineraries.

Desirable:

• Educated to degree level.
• Experience with Synergist or related project management system.
• Previous experience working directly with C-level, understanding the demands and expectations at that level.

Benefits:

• Company events
• Employee discount
• On-site parking
• Referral programme
• Work from home

Schedule:

• Monday to Friday

Experience:

• Executive Assistant: 5 years (required)

Work authorisation:

• United Kingdom (required)

Application deadline: 13/09/2024