Executive Assistant - 12 Month FTC

Interpath Advisory Executive Assistants are required to provide high level support at all times to Managing Directors/Directors.

The role requires initiative, proactivity, flexibility, and discretion. The Executive Assistant needs to be confident, assertive and have the ability to make the Managing Directors/Directors’ needs their top priority, whilst managing their own workload effectively.

Key Accountabilities:

• Diary management – organise meetings and conference calls, book meeting rooms and organise catering, as required, and make good use of stakeholders’ time.
• Inbox management – monitor e-mails and highlight any key actions/deadlines.
• Prepare accurate documents including letters, meeting notes, agendas, reports, presentation slides, etc., and use appropriate branding when required.
• Arrange travel/accommodation.
• Process accurate expense claims ensuring they are submitted on time.
• Preparation of client fees and other financial administration tasks.
• Ensure that the Salesforce database is kept up to date.
• Assist with the co-ordination of business development events, I.e. compile invitees list, manage invitations/responses, liaise with venue to discuss requirements/hospitality, etc.
• Arrange seminars and training events, as required.
• Answer and direct incoming telephone calls promptly and politely.
• Assist with office facility tasks when required, e.g. reception cover, placing stationery/catering supply orders, setting up of meeting rooms to accommodate meetings/events and take on board any additional ad-hoc requests.
• Assist Executive Assistant colleagues when required, e.g. share tasks/cover absences.

• Experience as a Personal Assistant/Executive Assistant/Secretary at senior level.
• Be able to build effective working relationships with other Interpath colleagues to support business effectiveness and be a strong team player.
• Excellent work ethic and a willingness to take the initiative and ownership to see things through to completion.
• Proactively identify/highlight issues to ensure appropriate prioritisation is made and deadlines are met.
• Strong organisational skills and excellent attention to detail and an ability to provide information to a high standard.
• Excellent verbal/written communication skills and interact well with both internal and external clients.
• Proactive and possess exceptional time management skills to effectively prioritise workload and have the ability to work under pressure in a fast-paced environment.
• IT literate with a strong knowledge in MS Office including Word, Excel, Outlook and PowerPoint.

Qualifications

Five GCSEs/O Levels or equivalent including English and Maths.

Additional Information

Core hours are 9.00am – 5.00pm (35 hours per week) although flexibility may be required.

• Annual leave 26 days (in addition to Public/Bank Holidays)
• Private medical insurance
• Life Assurance (4x salary)
• Group Income Protection
• Holiday buy (up to 10 days via salary sacrifice)
• Workplace pension scheme
• Discretionary bonus scheme
• Discounted gym membership
• Dental Insurance (optional, BUPA)
• Critical Illness Insurance (optional)