CAU Medical Secretary - Specialist Medicine

Job overview

An exciting opportunity has arisen for a part time Medical Secretary within our Specialist Medicine Clinical Administration Unit at Maidstone Hospital.

You will have exceptional secretarial skills, and knowledge of all Microsoft packages. You should demonstrate excellent communication and organisational skills, be a team player, be self-motivated, able to prioritise a busy workload, work to deadlines and have a flexible approach to your duties.

If you would like to work in a supportive, friendly working environment, this could be the role for you!

Main duties of the job

You should be self-motivated with the ability to work in a busy and pressured environment. You should be able to demonstrate good communication and organisational skills, along with a flexible approach to duties.

Knowledge and experience within the health sector would be beneficial but not essential.

Working for our organisation

Maidstone and Tunbridge Wells NHS Trust ranks among the top 10 NHS Trusts nationwide and was named the second-best Trust to work for in the South East in the 2023 NHS Staff Survey.

We are a large acute hospital trust in south-east England, providing general hospital services and specialist care to around 600,000 residents in West Kent and East Sussex. With a dedicated and diverse team of over 8,000 staff we are proud to offer specialised cancer services to over two million people through the Kent Oncology Centre.

Fordcombe Hospital, near Tunbridge Wells, became part of the Trust in October 2024. Specialising in planned care, it offers two operating theatres, 28 inpatient and day-care beds, diagnostic services (X-ray, MRI, CT, and endoscopy), and consultation/treatment rooms.

We are a flexible working-friendly organisation. Whether it’s adjusting your hours or exploring other flexible arrangements, we want to work with you to find the best solution for you, our patients, and the Trust. Talk to us about how we can accommodate your working needs.

Joining us includes a comprehensive benefits package:

• At least 27 days of annual leave plus public/bank holidays (pro-rata for part-time staff).
• Membership in the NHS Pension Scheme, with a 20.6% employer contribution and life assurance benefits
• Blue Light card eligibility
• And more, additional benefits can be found in the benefits documents below

Detailed job description and main responsibilities

Please also check your application for errors/omissions prior to submission.

Please note that appointment to this post will be subject to a satisfactory Disclosure and Barring Service Check at Standard Level.

All successful applicants will be required to complete our corporate trust induction once a start date had been agreed.

Person specification

Qualifications

• Good standard of general education (to GCSE/A level.) or equivalent experience

• Secretarial and audio-word-processing qualification to at least RSA3/advanced level certificate

Experience/Knowledge

• Previous secretarial experience
• Customer service/dealing with the public

• Medical terminology / Healthcare experience
• Knowledge of Allscripts / ERS

Skills

• Excellent computer skills (Word/Excel) /advanced key board skills
• Excellent interpersonal skills both verbal and written.
• Able to use initiative and work under pressure.
• Ability to work with and support colleagues as part of a team.
• Demonstrates good time management skills.
• Ability to work within a team environment under pressure; prioritising work.
• Systematic approach to problem solving
• Clear, concise verbal communication
• Ability to work within a team environment under pressure; prioritising work.

• Database management
• Ability to work using own initiative
• Understanding of 18 Week and Cancer Target rules
• Ability to organize and prioritise own workload

In the event that we receive a high volume of applications, we may need to close the application process earlier than planned. To avoid missing out, we encourage you to submit your application as soon as possible.

Please contact the Recruiting Manager for an informal discussion should you have any queries relating to the role for which you are applying.

We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives, and experiences and celebrate the diversity of thought, viewpoints, and ideas that will make our Trust the best place to work.

You can find out more here: Access to Work: get support if you have a disability or health condition: What Access to Work is - GOV.UK (www.gov.uk)

Good luck! We look forward to welcoming you to our exceptional team!