Administrator - Safeguarding Business Unit

How you'll make a difference:

As an Administrator for the Safeguarding Business Unit, you will provide detailed and accurate administration support to ensure that enquiries and information are processed efficiently on behalf of the Children’s Partnership and Safeguarding Adults Board.

You will be working with the Safeguarding Business Manager as part of a small, experienced team, who are friendly and welcoming and training and support will be given.

What you will be doing:

• You will act as the main point of contact for the business unit and will provide administrative support to the two partnerships and the Business Manager, ensuring work carried out is efficient and procedures are effectively implemented.
• Daily, you will deal with enquiries and information requests, interacting with colleagues and partner agencies to maintain strong working relationships.
• It will be your responsibility to collate and maintain records and prepare documents, ensuring they are accurate and of a high standard.
• Regularly, you will schedule and attend meetings either virtually or in person at venues across South Gloucestershire and provide note taking, making sure they are clear and accurate.
• You will research and collate evidence for presentation in reports. This may include drafting sections of documents for use by others.
• We require you to escalate specific concerns, queries and issues and ensure they are accurately and promptly relayed when necessary.
• You will also be required to accurately record and assist in the monitoring and maintaining of budgets/financial information/resources.

What we need from you:

• We require you to hold 3 GCSE’s (grade 4) including English and maths or have equivalent qualification or relevant experience in office administration.
• You must be able to type accurate minutes of meetings, with the skill to format documents to a high standard.
• It is essential that you can communicate effectively to customers, professionals and partnership agencies using a variety of media including email, phone and face to face.
• You will have great IT skills and know its practical application, including experience of using Microsoft Office (Outlook, Word, Excel, PowerPoint) and maintaining computerised record systems.
• We require you to have experience in using databases, including running standard reports, analysing data and presenting findings, together with experience of basic financial procedures such as petty cash, invoicing etc.

• This role is hybrid, with a mixture of working at our office in Badminton Road, Yate and working from home.

Interviews will be held on Monday 10th March 2025.

• As part of our benefits package, you will receive generous annual leave (pro rata), employee wellbeing support and you will have access to a range of staff discounts, including eye tests, travel, shopping and leisure activities.
• We recognise that our diverse team of skilled and dedicated people make us a great place to work. We welcome applications from everyone and ensure that individuals are selected, promoted and developed on the basis of their merits and abilities.
• We know our team work best when they have balance in their lives, and we offer genuine flexibility to help them achieve that work/life balance.
• We invest in the careers of our people, and we are recognised for the quality, breadth and depth of our training and development offer, which helps our people make the greatest long-term difference in their work.
• What’s special here is the strength of the team ethos, the support and the training.

• We're building and shaping communities which people are proud of.
• We're working with the most vulnerable in our community to help them achieve what they want in life.
• We're investing in our schools to ensure every child and young person in South Gloucestershire achieves their full potential.

We've achieved a great deal, but we need talented and dedicated people to ensure we continue to make a difference.

We’re making a difference, be part of it!

To view the full job description, please click this link: Administrator - Business Support Unit - Job Description