Office Manager
Cuthbert Colvill are working with a secondary school based just outside of Andover who are looking to recruit an Office Manager which will be a 1yr fixed term contract.
This role is to provide daily oversight to ensure effective support functions of the school through planning, monitoring, and supporting systems and procedures including administration, facilities, health and safety and HR. To work in collaboration with the Trust central team including HR, Finance and CFO.
Personnel:
Oversee all personnel matters within the school seeking advice from Trust HR where approriate.
Oversee management of administrative processes for payroll, starters, leavers, and contractors.
HR/Payroll are informed of changes.
Leading on HR projects under consultation with Trust HR
Weekly HR reports prepared for the SLT.
Monthly reports to Trust HR on absence, recruitment and sickness,Responsible for provision of appropriate staff development for support staff.
Responsible for annual review of support staff JD.
Responsible for compliance and maintaining the Single Central Record (SCR).
Undertake with support from HR sickness monitoring meetings.
Premises:
Oversee work of site team and ensure appropriate records are maintained.
Liaison for major capital projects with the Trust CFO.
Line manages site team and ensure rolling programme of repair works ensuring health and safety for pupils and staff.
Plan all work to minimise disruption to Teaching & Learning (T&L)
Prioritise projects in-line with the School Improvement Plan (SIP)
Ensure all statutory regulations are adhered to.
Day to day management of lettings, working with commercial manager.
Liaise with the Trust CFO on any service contracts including cleaning & catering.
Administration:
Have responsibility for the administrative procedures and H&S requirements for Trips.
Ensure appropriate liaison with the Clerk to Governors and Trust Central Teams.
Annually review the critical incident plan, business continuity plan and staff emergency contact procedures are in plan.
Annually review the emergency evacuation procedures.