[ref. b68248504] Administrative Assistant - Bank
Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
Job overview
We have a great opportunity for an enthusiastic, highly motivated and flexible administrative assistant to join our friendly multidisciplinary team at East Cheshire NHS Trust.
Working as part of a flexible & hard working team, the post holder will provide administration and clerical support to the medical secretary.
This position is offered on a Bank basis which is ‘as and when’ required with no guaranteed hours, however it does offer you increased flexibility by selecting shifts to work around your lifestyle.
Due to the terms of a Bank contract, we are unable to meet the criteria for Tier 2 sponsorship for visa purposes.
Main duties of the job
Main duties include the tracking of all case notes in your possession via the Patient Management System, request case notes from the medical records library, secretaries and various other departments, using the NHS.net email system or by telephone. Accurate filing of letters and investigations within the appropriate section of the patient case notes.Electronically sign-off letters on the Medisec database, sort and fold letters into envelopes, for distribution to GP’s, patients, various departments.
Routine clerical duties such as distributing and dispatching mail, photocopying, retrieval of case notes for various departments as requested. Answer the telephone and wherever possible deal with enquiries, or take messages and pass to the appropriate person to respond.Communicate effectively with various staff and departments in the hospital when passing on information, requesting case notes and acquiring results. Manual handling and heavy lifting.
You will need to be able to work using your own initiative and as part of the team.
Working for our organisation
It is all about the people at East Cheshire NHS Trust. We have a real sense of community, and our values are truly embedded into everything we do, ensuring we are a great and inclusive place to work. You will be supported, developed and empowered throughout your career with us.Come and join us, where you can play your part in helping us deliver outstanding care and improving the health of all the people we serve.
COVID-19 vaccination remains the best way to protect yourself, your family, your colleagues and of course our patients from the virus when working in our healthcare settings. Whilst COVID-19 vaccination is not a condition of employment, we do encourage our staff to get vaccinated.We will be checking the vaccination status of all new starters as part of ongoing monitoring.
Detailed job description and main responsibilities
Please read the attached Applicant Pack prior to completing your application form to find out more information.
Please download a copy of the Job Description and Person Specification located under the Supporting documents heading to read more about the advertised role.
As part of making your application we encourage you to review the Trusts Careers webpage www.careersateastcheshire.nhs.uk for more information about working for East Cheshire NHS Trust
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).
Applicants are advised to apply early as we reserve the right to close the advert prior to the advertised closing date should we receive a large number of applications.
We look forward to receiving your application.
Person specification
Qualifications
Essential criteria- GCSE (General Certificate of Secondary Education) English Grade 4 or above
- Typing qualification
Experience
Desirable criteria- Previous office experience
Knowledge & Skills
Essential criteria- Keyboard skills
- Knowledge of Patient Management System
Specific Job Requirements
Essential criteria- Willingness to learn new skills
- Flexibile to meet the needs of the service
Other
Essential criteria- Please refer to Person Specification for details of all role requirements
Please read the guidance for applicants and completing the application form documents prior to completing your application form (documents are located below).
We are an equal opportunities employer and welcome all applications irrespective of age, disability, gender, sexual orientation, race or religion. The Trust is a Disability Confident Leader and as such, applicants with disabilities will be offered an interview providing they meet the minimum criteria for the post (outlined in the Person Specification).In order to facilitate applications from all members of the community the Trust is able to offer services including Braille Applications and Interpreting Services.
The Trust may close any advertised post before the stated closing date. We recommend that you apply as soon as possible.
If you have not heard from us within 3 weeks of the advert closing date, regretfully you should assume that your application has been unsuccessful.