Administration Assistant Level 2

What skills and experience we're looking for

St. Michael’s are currently seeking an Administration Assistant. This is an exciting opportunity to join the Trust at the beginning of a journey of transition, development, and growth within the multi-academy trust

The successful candidate will:

• Be a confident communicator (written and oral)
• Possess strong analytical and problem-solving skills.
• Have well-developed ICT skills.
• Work well under pressure, working accurately with attention to detail, and meeting deadlines.
• Be flexible.

Our Mission

Our Trust Mission is simple, it is to make Christ known, making lives better for our communities, our children and young people.

We are seeking an individual who:

• Under the direction of senior staff, provide administration, organisational and financial support to the school.
• To undertake general financial administration, processing orders, invoices.
• To maintain school stock and supplies.
• To make arrangements for school trips.
• To respond to general day-to-day queries from suppliers.
• Reconciliation of charity money.
• To appreciate and support the role of other professionals.
• To support whole school duties as required.
• To undertake general administration duties e.g. photocopying, filing, faxing, emailing, and completing routine forms.
• To word process school documentation, including the production of letters, reports and schedules.
• To accurately input information to databases/ spreadsheets and maintain manual and computerised records and management information systems.
• To sort and distribute internal and external mail.
• To collate registers and complete returns as required by the DfE and LA.
• To undertake basic bookkeeping, collect monies and accurately record and balance funds. Examples may include the school fund, petty cash, school trips/events, photographs, postage, school meals, milk, telephone calls etc.
• To act as a first point of contact, undertaking reception duties and answering telephone and face-to-face enquiries.
• To welcome visitors to the school, ensuring that health and safety and safeguarding procedures are followed, including signing visitors in/out, issuing badges and escorting visitors as required.
• To respond to general day-to-day queries from staff, pupils, parents and external visitors.
• To make arrangements for external visitors, for example the school nurse, photographer and parents, in liaison with the Headteacher/Senior Staff.
• To undertake pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, in accordance with school procedure.
• To assist with other aspects of general administration within school.
• To make a positive contribution to the school, supporting and promoting its ethos, aims and inputting to the development/improvement plan.

• A supportive and dedicated Local Governing Body and Staff
• Highly effective safeguarding procedures.
• A working environment where all feel valued and respected.
• Supportive colleagues and governors with a clear vision and high aspirations for the school.
• A highly dedicated and inspirational team.
• A commitment to relevant, personalised Continuous Professional Development.
• A happy, calm and welcoming working environment.
• Opportunities to work within the wider STOCCAT team
• Generous 22.7% Local Government Pension scheme employer contribution
• Recognition of continuous Local Government service (where applicable)

Commitment to safeguarding

Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.