Project Support Administrator

Job Title: Project Administrative Support

The ideal candidate should possess strong organizational skills, attention to detail, and proficiency in administrative tasks.

Key Responsibilities:

Communication Facilitation: Serve as a central point of contact for project-related inquiries, both internally and externally. Facilitate communication among project team members, clients, vendors, and subcontractors to ensure timely and effective information exchange.

Coordination: Assist in coordinating project activities, including procurement of materials and equipment, scheduling of maintenance tasks, and monitoring project timelines. Collaborate with internal departments and external partners to ensure alignment with project objectives.

Client Support: Provide responsive and professional support to clients throughout the project lifecycle. Address client inquiries, concerns, and requests in a timely manner, striving to exceed expectations and maintain positive relationships.

Health and Safety Compliance: Ensure compliance with health and safety regulations and company policies during project activities. Promote a culture of safety awareness and adherence to best practices among project stakeholders.

Qualifications:

• Proven experience in administrative support roles, preferably in the construction or maintenance industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Strong attention to detail and accuracy in documentation and data entry.
• Effective communication skills, both verbal and written, with the ability to interact professionally with diverse stakeholders.
• Ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
• Knowledge of HVAC systems and maintenance processes is a plus but not required