Personal Assistant

Job overview

The National Institute for Health and Care Excellence (NICE) is the independent organisation responsible for providing national guidance and advice on promoting high quality health, public health and social care.

We are passionate about the work we do and proud of the impact we make. We strive for excellence and have an academic culture committed to producing high quality work, which we take collective responsibility for. We put your individual health and wellbeing at the forefront, offering you a great place to work, good benefits, and flexible arrangements, all within a supportive, friendly and inclusive environment.

The PA will support the Director of Finance providing operational support and coordinating a range of activities for the Finance, Corporate and Commercial Directorate, including:

• Providing administrative support and diary management to the Director of Finance.
• Coordinating activities for Finance, Corporate and Commercial (FCC) Directorate.
• Developing and maintaining systems and administrative procedures to support Finance, Corporate and Commercial and wider NICE initiatives.
• Administratively manage project specific activity to meet the business needs of the Finance, Corporate and Commercial Directorate.

Interviews for this role will be held 28th March 2025.

• Managing the Director of Finance’s diary and email including coordinating and scheduling appointments and meetings, triaging and responding to emails, event management and booking, managing travel arrangements.
• Coordinating and supporting in-person, virtual and hybrid meetings and other events relating to the FCC Directorate.
• Coordinating corporate activities such as managing corporate reporting timelines.
• Providing administrative support across the Directorate including arranging the FCC senior leadership meetings and Directorate all staff meetings.
• Working closely with EAs and PAs across the organisation to make the most of opportunities to collaborate and share knowledge and good practice.
• Looking proactively for opportunities to make improvements and be more efficient in own day-to-day work and the work of the Director of Finance and the senior team.
• Gathering and analysing data and producing reports and presentation slides.
• Developing and maintaining databases and other records systems.
• Providing advice and guidance to internal teams and external stakeholders on enquiries relating to the work of the Directorate.
• Managing the payment of invoices.
• Supporting recruitment activities in the Directorate.
• Contributing to the procurement, awarding and management of contracts.
• Supporting business continuity planning in the Directorate.

Working for our organisation

We are passionate and proud of the work we do and the impact we make.

We offer you a great place to work with good benefits, flexible working, and a supportive, friendly, and inclusive environment.

Benefits:

• We offer a range of benefits including the NHS pension scheme and staff discounts.
• We provide a thorough induction programme.
• Personal development is supported through extensive training and development opportunities.
• We promote flexible working to help staff achieve a healthy work life balance.
• We value equality and diversity and welcome applicants from all sections of the community.
• We will interview all disabled applicants who meet the essential criteria in line with the NHS Guaranteed Interview Scheme.

If you feel this is the type of organisation that you will enjoy working in, please feel free to contact us for more information or apply now.

Detailed job description and main responsibilities

To be considered for this role, you should be able to particularly demonstrate the person specification criteria in the job advert in your application. However, applicants should be able to demonstrate all essential criteria through the entirety of the recruitment process to be considered for the job.

Please see job description attached for full list of responsibilities.

Person specification

Education/Qualification

• Relevant first degree, basic professional qualification, NVQ Level 6, or equivalent qualification (e.g. non-English qualification) or equivalent level of knowledge acquired through experience and further training/development.

Experience

• Experience of providing diary and email management and administrative support to senior members of staff.

Experience

• Experience of planning and completing multiple tasks with competing deadlines.

Experience

• Experience of monitoring budgets, processing contracts and/or supporting HR and recruitment activities.

Skills/Knowledge

• Ability to communicate confidently and deal effectively with individuals at all levels both within and outside the organisation.

Skills/Knowledge

• Ability to deliver work to a high standard within demanding deadlines.

Knowledge

• An understanding of the social, political, economic and technical context within which NICE operates.