ZI287 - Executive Assistant - London/International

Overview:

The ideal candidate will be skilled in managing complex schedules, coordinating projects, handling sensitive information, and working cross-functionally to support the individual’s operational and strategic goals. A 24/7 mentality will be essential- work hours will include evenings, weekends, and holidays when required.

Responsibilities:

This role involves managing logistics, handling confidential tasks, coordinating with various stakeholders, and ensuring the smooth execution of daily activities across different locations. Specifically:

• Vendor management, to include identifying, negotiating with, drafting agreements, ensuring compliance, maintaining databases, liaising with and processing POs
• HR support, to include recruiting, training, liaising with and assisting employees, and acting as principal's point person for all staff-related issues
• Personal assistance, such as booking personal appointments, making reservations, coordinating staff accommodation, managing UK properties, assisting with UK events, adhoc support
• Financial and budget management: assisting with reporting, tracking, compliance and forecasting, overseeing all purchasing and ordering in the UK and Europe
• Strategic planning and project coordination: assisting in the planning and execution of strategic projects, participating in strategy meetings, researching and reporting on industry trends, and collaborating on presentations and reports

Requirements:

• 3+ years of experience as an Executive Assistant or similar role, ideally with exposure to contracting, HR, finance, and strategic planning
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Exceptional organisational skills with strong attention to detail
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion and a high level of professionalism
• Excellent at prioritising and managing multiple responsibilities in a fast-paced environment
• Effective problem-solver, with a proactive and solution-oriented approach to challenges
• Brilliant interpersonal skills, ability to work collaboratively with cross-functional teams and communicate effectively with stakeholders
• Candidates must be adaptable, flexible and able to pivot quickly to accommodate changing priorities and business needs
• Strong analytical skills, able to interpret financial data and use it to support strategic planning and budgeting
• Candidates must be open to monthly travel, or upon mutual agreement, to meet Principal for catch up meetings

Salary and Benefits:

• Competitive salary based on experience
• Travel expenses covered
• 30 days holiday a year