Gynaecology Administrator and Support Secretary
As University Hospitals Dorset we are a three site acute trust with ‘university hospital’ status through our partnership with Bournemouth University, working with an annual budget of £730m.
We offer highly regarded health services, employing some 10,000 staff. Our ambitious £250m estates programme is well on the way to delivering state-of-the-art facilities over the next two years to meet the current and future healthcare needs of the populations we serve.
In an Area of Outstanding Natural Beauty with over seven miles of sandy beaches you’ll find inspirational opportunities to achieve your perfect work/life balance. With the New Forest and the Purbecks on our doorstep, we’re also less than three hours from London by road or train.The thriving towns of Poole, Bournemouth and Christchurch give way to idyllic villages and unspoilt landscapes just minutes from our hospitals.
We believe that having a diverse workforce, and allowing people to be themselves, is essential in ensuring we offer an inclusive, welcoming and productive place to work.
We especially welcome applications from minority groups in the community who may be underrepresented in our workforce.
At UHD our active staff network groups are the Women's Network, Black Asian Minority Ethnic Group (BAME), Pride Network, European (EU), Pro Ability Staff Network, and the Armed Forces Support Group.
As a Trust we are proudly signed up to the Disability Confident and Armed Forces Covenant guaranteed interview schemes.
Job overview
This is an exciting opportunity for an experienced Support Secretary to join our gynaecology team at UHD.
The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Audio Typing skills are essential.
Required qualities include: efficient, a capable communicator, have audio typing experience, be a team player, organised, have the ability to prioritise own workload, maintain discretion and be able to work in a busy environment.
Base - Poole Hospital
Interview Date - TBC
Main duties of the job- To produce letters from clinics through the provision of audio typing, general departmental administration and word processing.
- Urogynaecology clinic bookings
- Coordination of results and booking of urgent patients
- To cover consultant’s PA desks in their absences
- To answer patient’s queries via phone and email
Working for our organisation
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Detailed job description and main responsibilities
Please see Job Description and Person Specification for further information and expectations of the role.
Person specification
Qualifications
Essential criteria- RSA II/III or equivalent
- GCSE or equivalent in English and Maths
- Good knowledge of IT systems including Outlook, Word, Excel, PowerPoint
Experience
Essential criteria- Secretarial/support secretarial experience
- Audio Typing experience
- Clinic booking
- Working in healthcare organisation
Technical skills
Essential criteria- Excellent audio typing and word processing skills
- Good IT skills
- Excellent communication and inter-personal skills both written and verbal
Please note:
Staff recruited are expected to be available to work flexibly across all our Trust locations to meet service demands.
This advert may be closed early if sufficient applications are received.
COVID-19 vaccination remains the best way to protect yourself and our patients from the virus when working in our healthcare settings. Whilst this vaccination is not a condition of employment we do encourage our staff to get vaccinated.
Internal Candidates: staff employed prior to merger who voluntarily change jobs will be appointed to UHD terms and conditions.