HR Administrator

We are seeking a highly organised and process-driven HR Administrator to join our team in Fareham, United Kingdom. Reporting to the HR Manager, the HR Administrator will provide effective and efficient HR administrative support to Boskalis Westminster and its subsidiary groups, ensuring that all HR systems and procedures are administered effectively.

Main Tasks:

• Provide support for visa applications, including assisting employees with the process and necessary documentation.
• Manage the visa inbox, ensuring all queries are responded to promptly and accurately.
• Liaise with crewing coordinators in the UK and overseas to facilitate visa and compliance requirements.

• Assist with the booking and coordination of training programs for employees.
• Maintain accurate training records, ensuring all certificates are filed and logged appropriately.
• Support system housekeeping, ensuring records are up-to-date and compliant.

• Complete all administrative tasks for new employees and leavers in a timely manner.
• Administer the HRIS system entering data and ensuring that accurate records are maintained.
• Monitor and organise filing systems to ensure easy retrieval and compliance.

• Schedule interviews and coordinate with candidates and hiring managers to ensure a smooth recruitment process.
• Provide administrative support during recruitment campaigns as required.

• Ensure references are sought for all new employees.
• Conduct and document right-to-work checks, escalating issues where necessary.

• Support the HR Manager with ad hoc tasks and projects as required.
• Assist in maintaining a high standard of service delivery across all HR functions.

• Proven experience in a structured administrative role.
• Highly organised and process-driven with the ability to manage multiple tasks and deadlines effectively.
• Intermediate level with the use of Microsoft Office.
• Highly developed communication skills.
• Professional and discreet manner.
• Confidence in the ability to use systems.
• Working as part of a close-knit team.

• Experience with or knowledge of Workday and Smart Recruiters.
• Visa and Immigration experience.

Interested? Please apply before 7th February 2025.

Please be aware that if you do not meet the essential criteria, your application will not be considered.

We don’t accept any unsolicited applications or CVs from recruitment and selection agencies.

Founded in 1933, Boskalis Westminster is one of the most experienced dredging and marine contracting companies in the UK. Along with our group subsidiaries, we have the capability to undertake any type of dredging and marine construction work including coastal and seabed protection, immersed tube tunnel construction, offshore services, rock and breakwater construction, environmental projects, marine drilling and blasting, port and waterway engineering, marine pipeline installation and tugs and salvage projects.