Project Management Coordinator

Project Management Coordinator

39 hours per week

Employment Type - Full Time

Clermont Hotel Group offers a rich and diverse portfolio for a range of guest needs, and helps employees forge lasting and successful careers in hospitality. An experienced hospitality company, we offer a warm, guest-centred experience - but we are, at our heart, a people company and strive to connect personally with our guests, partners, investors, and colleagues to create an extraordinary experience for all.

Clermont Hotel Group encompasses unique brands, offering something different for everyone, across our 16 hotels and 5,000+ bedrooms, not to mention our 120+ meeting and event spaces across the capital.

The Role

The Property Project Management Coordinator (PPMC) supports the Property Team in the delivery of property-related capital projects and operational programmes in all Clermont Hotel Group assets. The PPMC will support with day to day running of the property team, specifically the Property Project Managers as an administrative function and support with project tasks not limited to project administration, project and programme planning, invoice management, cost management, supplier management, design, scheduling, resource allocation, project accounting, control and governance.

• Arranging and managing internal and external meetings, including team meetings, individual 1-2-1s, along with the preparation of agenda's, minutes & materials as required.
• Producing documents, briefing papers, reports and presentations.
• Attend and take minutes at a variety of meetings, producing and issuing to relevant parties in a timely manner.
• Tracking and Raising Purchase Orders and Payment Requests as required.
• Tracking and Processing of invoices
• Assisting with new vendor/consultant onboarding procurement processes
• Assisting with construction contract documentation
• Assisting with professional team appointment documentation
• Complete internal process forms for project matters
• Filing and organisation of department information both physical and digital
• Liaison and coordination with all key stakeholders, and internal departments as necessary
• Support in managing and maintaining project accounting including managing and budget tracking and minimising exposure to financial risk in the project
• Support finance in managing financial year project budget tracker and issuing monthly forecast to stakeholders
• Support head of department in Capex project planning and budget planning
• Tracking and provide support to ensure project activities progress in line with pre-determined schedules which will include site monitoring
• Establish and promote good internal relationships within your department, hotel, support office ensuring that we treat our internal clients with care and consideration.

• Great development opportunities
• Discounted rates on hotel rooms, food and drink across the Clermont Hotel Group
• Interest free season ticket loans (conditions apply)
• Access to a 24/7 Employee Assistance Program
• Pension and Healthcare Schemes
• Wagestream - get access to earned salary before payday
• Paid volunteering days
• Generous recommend a friend scheme
• Apprenticeships and accredited qualifications up to Level 7 (Master's Degree equivalent)
• Access to discounts and cashback through a huge range of retailers and service providers via our online benefits portal
• Great Recognition program
• ...and many more!