Administration Support Officer

Job overview

The Administration Support Officer will have a pivotal role within the Commercial department of HPL. You will be working with members of our Executive Team and Senior Managers throughout the organisation.

This post is required to support HPL Executive & Management Team in its operational delivery of a wide ranging suite of essential services to the Trust & its customers. Specifically, the role will provide comprehensive and confidential administration support, assist in the management of administration and manage the Teams internal communication requirements.

Main duties of the job

Reporting directly to our Business & Commercial manager, you will be providing administration and marketing support to our busy Executive team.

Working closely with Senior Managers across the HPL organisation, you will be responsible for the management of social media content, updating of website content, and compilation of internal and external marketing collateral.

Supporting our Board of Directors with comprehensive and confidential support, you will provide full administration services such as taking and writing up of minutes, preparation of presentations, diary management, and report writing.

With no two days the same, you should be able to prioritise your workload in order to achieve the best possible outcomes, and confident enough to deputise for our Executive Assistant in their absence.

Working for our organisation

Established in 2018, Healthcare Partners Ltd (HPL) is a wholly-owned subsidiary of the Royal Surrey NHS Foundation Trust.

We offer a consultative, collaborative approach — based on a genuine desire to make healthcare provision outstanding, and respecting the opinions and skills of our fellow clinical professionals to produce exceptional outcomes.

We are a substantial company in our own right, with an annual turnover of around £50m and over 80 staff. We partner with other healthcare providers throughout the UK in both the public and private sectors, reinvesting our profits and savings back into the NHS.

At Healthcare Partners Ltd, the patient is at the heart of all we do. We’re proud to be part of the NHS, helping to make healthcare better.

Detailed job description and main responsibilities

Your key responsibilities include, but are not limited to:

Experience of Canva and social media marketing an advantage.

Manage the Teams internal communication requirements including the creation of key information announcements

Coordinate the departments governance processes, including the creation of Terms of Reference & Action Logs as required

Day-to-day management of assists i.e. computer equipment for new joiners

Support the executive team & senior managers with administration within project work across all Exec Divisions.

Excellent written, organisational and communications skills; demonstrate good relationship management abilities and have an understanding of the roles and responsibilities of a meeting secretary.

Please note applicants must be able to commute readily to our Office in GU2 7AU

Person specification

Qualifications

• Educated to further education standard or higher diploma level

Knowledge and Experience

• Computer literate with proven competence in the Microsoft suite of applications including: Outlook, Word, Excel and Powerpoint.
• Extensive experience as a meeting secretary (formal and informal) including diary management, setting agendas, minute taking, preparation and formatting of reports

• An understanding of the NHS and how it works