Executive Assistant
My public sector client is looking for an Executive Assistant to provide support in assisting one of the organisations Director to manage their time and work effectively, so that they can focus on their priorities. This is a potential 6 month temporary assignment Monday to Friday paying £12.62 p/hr, full time 37.00 hours a week, 9.00am to 5.00pm and this role will be a fully remote working role
The main duty of this role will allow you to be involved with making decisions on how the Director's time is spent, consider competing priorities, and understand who to involve as an escalation point. You will be expected to evaluate information and take the initiative when acting as the first point of contact to ensure timely and appropriate responses to requests. These also include:
- Diary management - actively managing the Director's appointments, sending meeting invites, chasing responses and accepting/declining invites as appropriate. Working closely with the Director to assure their diary is aligned with key priorities
- Inbox management
- proactively managing the Director's inbox
- ensuring urgent items are identified and progressed as necessary, responding to routine correspondence and the Senior Management Team as appropriate
- Providing ad-hoc administrative support to the Director as required e.g. taking minutes of Senior Leader meetings, production of correspondence etc
- Travel - arranging and booking travel/accommodation for the Director and their team as required
- Making all appropriate arrangements for attendance at offices, including desk booking and room bookings for meetings
- Forming an effective working relationship with the administrative teams and EAs of other senior staff - ensuring appropriate channels of communications with the Director
- Working with the Business Support Team, acting as Intranet Editor, completing regular audit checks, supporting recruitment campaigns and ensuring management information is kept up-to-date
You should have excellent attention to detail and be committed to giving a high-quality performance in all aspects of the job.
Please note this role will require a DBS check, and three years referencing.
If you feel that you would have the necessary skill set for this role and are ready to take on a new challenge, please apply online. Due to the high volume of applications for this role we may not be able to contact every candidate who applies.