PART TIME - Reception

Hours: Part-time

Job Overview:

The successful candidate will be responsible for managing day-to-day administrative tasks, greeting clients, handling phone inquiries, and ensuring smooth office operations.

Key Responsibilities:

• Greet and welcome clients and visitors in a professional and friendly manner.
• Answer and direct phone calls, take messages, and respond to client enquiries.
• Schedule and manage appointments, ensuring accurate booking and timely reminders.
• Maintain and update client/patient records accurately and securely.
• Handle incoming emails and general correspondence.
• Assist with billing and payments when necessary.
• Provide general administrative support including filing, scanning, and organising documents.
• Ensure the reception area is tidy and presentable at all times.
• Assist with managing office supplies and inventory.
• Support team members with additional administrative tasks as required.

Requirements:

• Previous experience working as a receptionist in a veterinary clinic, school, doctor's surgery, dental office, or similar setting.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and other office software.
• Ability to multi-task and stay organised in a busy environment.
• Attention to detail and high level of accuracy.
• Professional, friendly, and welcoming demeanor.
• Ability to handle confidential information with discretion.
• A team player who is proactive and willing to assist with various office duties.

Why Join Us:

• Be part of a supportive and friendly team.
• Opportunity for flexible working hours.
• Gain valuable experience in a professional and dynamic setting.
• If you have a positive attitude, excellent organisational skills, and experience working in a client-facing role, we would love to hear from you.
• Our client can offer flexibility in terms of working hours however, occasional Saturday work will be required.