[ref. r6360517] View Jobs Description - Aylesbury

Chiltern Way Academy Trust wish to appoint a Facilities Admin to provide administrative support to the Estates Manager and site teams and ensure the smooth running of the facilities provision. We are looking for someone who has:

• Knowledge of Health & Safety and Compliance requirements.
• The ability to communicate effectively.
• The knowledge to monitor suppliers and contractors effectively.
• The ability to prioritize work and act accordingly.
• The skills to produce meaningful reports and analyze data.
• To ensure the provision of general administrative services
• Support the Estates Manager and site teams with the administrative workload.
• Ensure all issues raised are responded to in a professional and timely manner.
• Liaise with third party suppliers / contractors, monitoring performance.
• Support the Estates Department in maintaining a consistent and efficient

• Helpdesk ‘every’ management, monitoring and responding to job requests,

• Act as first point of contact within the Estates office during working hours.
• Monitor the Compliance for all campuses via ‘every’ system
• Deal with emails, post and deliveries and maintain responsibility for the office
• Update Smart log – run reports
• Liaise with Site staff across all campuses, assist where needed.
• Maintain the Vehicle log.
• Monitor the vehicle tracking and raise reports.
• Raise Purchase Orders as necessary

• To always maintain confidentiality in respect of Academy related matters and to prevent disclosure of confidential and sensitive information
• To work within and encourage the Academy’s Equal Opportunity policy and contribute to diversity policies and programmes inrelation to discriminatory behaviour
• All staff have a responsibility to promote the safeguarding of children and young people
• Contribute to the overall aims and targets of the Academy, appreciate, and support the roles of other members of the staff team
• Attend INSET, appropriate training and relevant meetings as required and participate in the Academy’s performance management process
• Carry out all duties and responsibilities with reasonable care for the health

Benefits:

• Bereavement leave
• Company pension
• Employee mentoring programme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Sick pay

Schedule:

• Monday to Friday
• No weekends

Education:

• GCSE or equivalent (required)

Experience:

• Facilities maintenance: 2 years (required)
• Facilities Administration: 1 year (required)

Work authorisation:

• United Kingdom (required)

Willingness to travel:

• 25% (required)

Reference ID: FACILITIES Admin -WEN