Depot Operations and Health and Safety Administrator (One click apply)

We are currently recruiting for a reliable and experienced Depot Operations and Health and Safety Administrator, to join our friendly and hardworking depot operations administration team.

In this role, you will work closely with the Depot Quality Manager (DQM), Distribution Centre Manager (DCM), General Manager (GM), and Depot Manager (DM), providing an administrative service in the area of our Self Employed Drivers (ODFS) and Health and Safety to ensure the processes are maintained to an excellent standard in line with company policy.

Key accountabilities will include:

• Administer the complete Owner Driver Franchise process daily, which includes the input of authorised stops, payment processing, stop merging, entering vehicle mileages to the portal and financial reconciliation to depot reports
• Order uniform and PPE, conduct stock checks, issue receipts and arrange for the cross charging of uniform
• Conduct audits of the ODF portal for vehicle registrations, expiry of contracts and new Driver Registration numbers are up to date
• Conduct investigations into missing hand held units called Saturns, identify when last seen and contact the relevant self-employed driver
• Maintain the administration of the Saturn Portal

• Ensure contractor documents are signed (ad hoc and cross referenced against the defect book HS14) and all annual contract documents are in date and filed
• Responsible for logging all depot defects and managing the HS14 defect book
• Required to regularly review the depots list of Fire Marshalls, First Aiders and FLT drivers, and where necessary book training, update posters and distribute
• Assist DQM with quality checks and update the depot HSE board as and when required
• Responsible for ensuring the crew room HSE folder is up to date and that all HSE posters are displayed
• Responsible for keeping the depot fire log up to date and ensuring the scheduled checks are diarised and adhered to
• Provide cover for the duties of the Depot Administrator
• Carry out such other duties as may reasonably be requested by the Management Team.

• To assist the DQM with the accurate recording and reporting of the pollution incident response plan (PIRP) bi-annually
• To assist the DQM with the maintenance of the depot ENV folder.