Office Administrator

The company is the Family Office of an entrepreneurial high net worth Family. The Family Office looks after the personal financial affairs of various family members and the accounting and compliance for numerous Family financial interests. The office is located near the Somerset/Dorset border.

We are looking for an experienced Office Administrator to join our team on a full-time basis to provide Administration support to both the Payroll and Insurance and HR Officer. You must be prepared to work in the office 5 days a week. Your role will be varied, but your main priority is to provide assistance as and when required to your line manager, the Payroll and Insurance Officer to ensure that the requirements of our Family and Corporate Insurance Portfolio (claims, renewals, queries etc.) are met in an accurate and timely manner.

The successful candidate will be flexible, willing to learn and ready for a new challenge.

Key responsibilities (duties to include, but are not limited to):

• Maintaining spreadsheet records of insurance information, policy costings and premium splits.
• Checking quotations and policy documentation received from our brokers.
• Liaising with both our internal teams and external brokers, by email and telephone.
• Maintaining paper and electronic records of insurance cover.
• Administer family and staff driving compliance.
• Building, plant and equipment maintenance including fire, security and electrical compliance.
• Maintain maintenance and supplier contracts. Oversee waste and recycling management.
• Office fire risk and Health & Safety administration.
• Liaise with office cleaner and handyman.
• In due course, administer in a timely and accurate fashion several monthly payrolls using Sage payroll software.
• Manage the annual leave booking process including updating individual holiday records and adding requests to the teams’ calendars.
• Undertake project work as required.

We are looking for an individual who:

• Has a minimum of 3 years proven administration experience in a professional compliance working environment.
• Practical knowledge of corporate and personal insurance is highly advantageous.
• Has payroll processing experience including knowledge of RTI, SSP, Family leave, P60, P11ds and pension auto enrolment would be advantageous, although training can be provided.
• Is a high calibre, committed professional with a pro-active and common-sense approach.
• Has integrity, discretion and the ability to deal with confidential information.
• Has excellent administration and communication skills (both written and verbal with high attention to detail).
• Is tactful, diplomatic and approachable, with the ability to deal assertively with a wide range of people.
• Has a sound working knowledge of Microsoft Office with excellent IT skills.
• The ability to use straightforward Excel spreadsheets is required.
• Is flexible and willing to learn.
• Takes ownership of tasks and follows them through to the end, seeks feedback on own performance and is able to respond positively to constructive criticism.
• Enjoys working both on their own or as part of a wider team.

What we have to offer:

• An attractive salary commensurate with experience with a guaranteed annual salary and bonus review.
• 10% employer pension contribution.
• Option to make additional pension contributions through salary sacrifice.
• 25 days holiday plus bank holidays.
• Individual BUPA cover.
• Life insurance 4 x gross salary.
• Our commitment to provide you with ongoing CPD to enhance your knowledge, skills and experience.
• Cycle to work benefit scheme.
• Electric car salary sacrifice scheme.
• Car parking.

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