Assistant Company Secretary - Birmingham - ref. b35772019

General:

Job description and person specification

Location: Dublin or Birmingham Office

Key Relationships: Beazley plc and subsidiary board Directors, Executive Committee, report authors of board and committee reports, other group functions including finance, risk, and compliance, internal audit and responsible business amongst others.

Job Summary: To support the Group Company Secretary and other team members in running an effective corporate governance and company secretariat function for the Beazley group. We provide expertise and guidance on corporate governance matters, company law, and share scheme administration and provide company secretarial advice and support to all boards and specified committees within the Beazley group.

Key Duties and Responsibilities:

• Maintaining agenda plans of boards and committees, agreeing the agenda with senior executives and directors, ensuring the production of board and committee packs in accordance with agreed timelines, and liaising with other teams on these matters
• Attending multiple board and committee meetings (some independently) and producing accurate minutes of and actions arising from the meeting to agreed timeframes
• Understand and maintain key governance documents and processes and ensure they are followed
• Prepare routine stock exchange announcements using the RNS service for review
• Assistance with the preparation of sections of the accounts of our legal entities and ensuring accounts are approved and filed by the required external deadline
• Preparation of legal documentation for intra group or subsidiary corporate transactions for review, as required
• Advise colleagues across Beazley on corporate governance, company law, Listing Rules, share schemes, and other matters within the team’s remit
• Support to the Beazley share schemes manager, if required
• Develop a detailed knowledge and understanding of Beazley’s corporate and governance structures
• Share knowledge with the team
• Ensure accurate completion of corporate governance control documentation to ensure the team is managing its responsibilities and meeting all external deadlines
• Ensure close collaboration with other Corporate Governance team members and with our Beazley group stakeholders
• Maintenance of the corporate governance sections of the website

Personal Specification:

• Chartered secretarial qualification (preferably fully qualified, other candidates may be considered with considerable relevant and practical company secretarial/corporate governance experience from FTSE/listed/regulated business)
• University degree advantageous but not required

• Excellent accuracy and attention to detail
• Ability to communicate effectively with a range of stakeholders (including senior leaders and directors), both verbally and in writing and including active listening
• Excellent organisational skills, including ability to manage an uneven workload, prioritise effectively, and respond quickly to ad hoc queries from the business
• Ability to build effective relationships with a range of stakeholders, with good diplomatic and interpersonal skills
• Critical thinking and problem solving skills and ability to apply judgement
• Ability to manage own workload and tasks for the team
• Share knowledge with the team
• Accountability for completion of all tasks assigned
• Adaptability and flexibility in order to meet the demands of the role and thrive in a changing environment
• General commercial awareness and financial knowledge

• Proven corporate governance and company secretarial experience, preferably in a listed or regulated financial services environment (although other backgrounds may be considered)
• Good working knowledge of corporate governance and company law (in at least one of our jurisdictions, UK and/or Ireland for this role) and an understanding of the rules, regulations and legislation relevant to the corporate governance/company secretarial function
• Practical experience of supporting and advising boards and committees, including regulated entity boards and committees and awareness of regulatory requirements in relation to board governance
• Experience of liaising with multiple, including senior, stakeholders on corporate governance related topics
• Excellent ability to take minutes, including on complex and/or technical topics in an insurance or regulatory environment, and proven experience of minuting live meetings
• Understanding of best practice processes and procedures necessary for an effective corporate governance function in a regulated financial services/insurance group
• Insurance/Lloyd’s experience useful

• Integrity
• Customer focus
• Curiosity and eagerness to learn
• Team working
• Taking initiative/Proactive
• Using expertise/technical competence
• Emotional intelligence
• Accountable/Responsible
• Outcome focused