1708 - JEXU Business Administration Specialist - South West - Exeter

Overview

Job holders within this Group Profile are focused in a particular specialist administrative area, using their specific qualifications or experience.

These roles are non-operational with no line management responsibilities and are rotational.

These roles may involve contact with prisoners depending on their area of work.

Characteristics

• Organise, produce and maintain accurate records for the area of work
• Act as contact point for all communications to the Team, prioritise and distribute to the appropriate person or relevant department in the establishment
• Complete monitoring returns for the area of work
• Input requisitions on the finance database for purchases in the area of work
• Co-ordinate any awareness sessions for the area of work
• Prepare paperwork for checking by their manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information and that it is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information with responses within timescales, producing reports as required
• Collate information on relevant Service Delivery Indicators (SDI’s)
• Arrange any meetings including the preparation of paperwork, minutes and action points
• Job Descriptions relating to this Group Profile The job holder once in post will be in matched to a job description; a sample list is shown below. The post is rotational so the job holder could during their career carry out the role of different job descriptions.
• Business Administrator Specialist : Access to Justice IT Security Controller
• Business Administrator Specialist : Communication Officer
• Business Administrator Specialist : Family Development Visits
• Business Administrator Specialist : Intelligence Analyst
• Business Administrator Specialist : Safer Custody Analyst
• Business Administrator Specialist : Senior Case Administrator

Essential Skills/ Qualifications/ Accreditation/ Registration

When transferring to a Young Persons establishment the job holder will be required to successfully undertake an assessment to demonstrate suitability to work with Young People.

Essential Skills:

• Able to deal effectively and assertively with staff at all levels
• Able user of MS Word and MS Excel
• Information collation and analysis

37 hour working week.