Pharmacy Secretary
NHS Jobs Darlington
To be responsible for providing secretarial and administration support to the Pharmacy Leadership Team. The post holder will: Maintain electronic diaries including arranging appointments and entering pre-arranged meetings. Resolving conflicting diary appointments and schedules.
Use own initiative in dealing with enquires (oral, written and via email) in absence of managers in order to forward to the most appropriate individuals. Organise meetings on a regular basis, compiling a schedule of meeting dates and venues for the year for pharmacy meetings, entering into managers diaries and distributing to members.
Arrange venues for meetings and events and sending out invitations and compiling attendance lists. Type and record all correspondence as requested. Liaise with the Trust travel team booking courses and conferences and organising travel arrangements where necessary.
Arrange meetings, distribute meeting papers, transcribe minutes and update action logs. Receive, prioritise and segregate all mail appropriately and the record and send registered post. Deal with telephone and face-to-face enquiries from all staff groups and third party organisations.
Order security swipe cards and maintenance of register. Maintain the DMH pharmacy meeting room diary in conjunction with IT, taking bookings from Trust staff. Undertake photocopying, scanning and laminating as requested Perform yearly DSE assessments for members of pharmacy, escalating identified actions.
Use own initiative in dealing with enquires (oral, written and via email) in absence of managers in order to forward to the most appropriate individuals. Organise meetings on a regular basis, compiling a schedule of meeting dates and venues for the year for pharmacy meetings, entering into managers diaries and distributing to members.
Arrange venues for meetings and events and sending out invitations and compiling attendance lists. Type and record all correspondence as requested. Liaise with the Trust travel team booking courses and conferences and organising travel arrangements where necessary.
Arrange meetings, distribute meeting papers, transcribe minutes and update action logs. Receive, prioritise and segregate all mail appropriately and the record and send registered post. Deal with telephone and face-to-face enquiries from all staff groups and third party organisations.
Order security swipe cards and maintenance of register. Maintain the DMH pharmacy meeting room diary in conjunction with IT, taking bookings from Trust staff. Undertake photocopying, scanning and laminating as requested Perform yearly DSE assessments for members of pharmacy, escalating identified actions.
Create, format and update word documents and spreadsheets. Format Policies and Procedures using Microsoft Word. Actively participate in the induction programme of all new starters within the department. Manage the controlled stationery (including FP10HNC prescriptions) used in the Trust including: setting up new cost centres with the Business Services Authority (BSA) ordering and issuing ensuring supplies are securely stored recording and stock taking of inventory Organise and support the administration of HR functions Assist team members with regard to Registration Authority duties as an RA Agent
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