Medical Secretary - NHS

The following are the core responsibilities of the Medical secretary. There may be, on occasion, a requirement to carry out other tasks; this will be dependent on factors such as workload and staffing levels. Actioning all incoming correspondence, emails and mail in a timely manner Accurately clinically coding data on the clinical system into the patient record Identifying relevant clinical information documented in patient correspondence, coding appropriately and completing any detailed action Inputting and extracting data as required to support practice reports Creating referral letters and processing referrals Filing and storing records as required Photocopying documentation as required Scanning patient related documentation and attaching scanned documents to patients healthcare records Inputting data into patients healthcare records as necessary Answering incoming telephone calls, transferring calls or dealing with the callers request appropriately Carrying out system searches as requested Maintaining a clean, tidy, effective working area at all times Supporting all clinical staff with general administrative tasks as requested Support all clinical staff with general tasks as requested Undertake all mandatory training and induction programmes Attend a formal appraisal with their manager at least every 12 months.

Once a performance/training objective has been set, progress will be reviewed on a regular basis so that new objectives can be agreed Contribute to public health campaigns e.g., flu clinics through advice or direct care In addition to the primary responsibilities, the secretary may be requested to: Participate in practice audit as directed by the audit lead Support administrative staff, providing cover during staff absences Scan patient related documentation and attach scanned documents to patients healthcare records Complete opening and closing procedures in accordance with the duty rota As required, support in the process of repeat prescriptions, ensuring that they are processed accurately and efficiently Order and monitor stationery supplies This Job Description provides a guide to the duties and responsibilities of the post and is not an exhaustive list.

The post holder may be asked to undertake any other relevant duties appropriate to the post. The Job Description may be amended over time, in consultation with the post holder to meet the needs of the service. Please see attached document for more details