Medical Secretary - Mental Health & Learning Disabilities Division
We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Please be advised that there is a temporary top up for Bands 2 and 3 to reflect the incorporation of the top up to the living wage of £12.60 per hour - £24,638 per annum.
This temporary top up will be in place until the annual pay uplift for 2025/26 is confirmed
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job overview
We are looking for a highly enthusiastic and experienced medical secretary to provide a smooth, efficient and effective high quality secretarial and administrative support function to the Consultant Psychiatrist and other members of the medical team.To work collaboratively with administrative colleagues within the team to provide support to the wider clinical team within the Mental Health Directorate.
Main duties of the job
To work flexibly to provide an efficient, high quality secretarial, administrative and support service to the Consultant Psychiatrist and members of the medical team, including support to the wider clinical team as required.
To accurately carry out from audio/copy/shorthand the typing of service user related and general correspondence/reports using the appropriate software to agreed Health Board standards and within specified timescales.
To attend meetings and take minutes as required,and ensure that appropriate administrative follow-up action is taken as necessary. This may include a multi-disciplinary team and wider service meetings as necessary.
Works independently to defined policies and procedures and manages own workload.
See job description attached for further details
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your speciality or stage in your career, we have opportunities for everyone to start, grow and build your career.The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes.We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020.Join us on our journey to pioneer new ways of working and deliver a world- class healthcare service fit for the future
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
Essential criteria- Educated to GCSE level including English
- Word Processing Qualification
- Medical Secretary Qualification
- Shorthand/ Speed Typing
- Med Secs/Audio Typing Experience
Skills and Knowledge
Essential criteria- Excellent communication skills, both written and verbal, with ability to communicate with a wide range of individuals
- IT literate with a comprehensive knowledge and application of Microsoft Office packages including Word, Excel, Powerpoint, Access and Outlook
- Understanding of information/data capture systems ie data input, information retrieval etc
- Understanding of Learning Disabilities
- Working knowledge of WCCIS, CWS, Clinical Information System
- Good working knowledge of medical and pharmacological terminology
- Ability to develop and implement new/revise existing systems to improve working practices
If you are eligible for the Health and Care visa, application costs are lower and you do not need to pay the annual Immigration Health Surcharge.