[ref. h89566204] Senior Finance Assistant
Input of income and expenditure onto the Charitable Funds system on a weekly basis Commitments against funds are recorded in the Charitable Funds system Preparation of monthly reports, to include reconciliation of all control accounts including providing analysis of outstanding transactions to managers Monthly transaction reports sent to all fund holders VAT advice to fund managers and Trustee specifically relating to the Zero rating of medical equipment Liaise with suppliers to ensure zero rating is achieved on medical equipment, including negotiation of the charitys position where appropriate.
Providing advice and guidance to fund holders to ensure that any expenditure is in accordance with the funds objectives and that income is maximised. Gift Aid returns submitted to HMRC on a quarterly basis. Contact point for both internal and external audit enquiries regarding the charity, dealing with complex queries and resolving issues independently where possible.Recording of all potential income due from legacies and follow up outstanding legacies by verbal / email communication with executors/solicitors in a sensitive nature as this will relate to individuals wills and legacies. The postholder will plan their own workload, ensuring that the deadlines and timetables as agreed with the Finance Manager (Financial Reporting & Strategy) are adhered to.
The postholder will be required to prepare and write reports for the quarterly meetings of the Charity Trustee, including analysis of expenditure against spending plans and analysis of movements during the year where appropriate The postholder will be required to produce the statutory returns required by the Charities Commission and HMRC, including the annual accounts and report, annual return and any Gift Aid returns, through analysis of the years accounts.
To prepare and circulate the spending plans report to all fund managers, working with fund managers to help formulate the plans for their funds. To collate the responses into a report for Trustees and to evaluate the implications of the plans on the charitys funds.
To be responsible for the day-to-day management of the bank accounts associated with the Charitable Funds including the monthly reconciliation of all accounts and the reconciliation of any external investments. The postholder will be required to keep up to date with specialist technical issues concerning the operation of the Charitable Fund, including accounting and taxation changes, to provide guidance to relevant parties, including internal staff, Trustees and external fundraisers, to ensure the correct application within the accounts.
Develop an awareness of all key Trustwide financial issues and contribute to the achievement of the Trust financial targets. To ensure that all internal and external audit recommendations are appropriately implemented. To deliver training sessions to staff with regard to charitable funds.To maintain an authorised signatory database in accordance with the Trusts Standing Financial Instructions. To include: Liaison with financial management staff to ensure budget holder detail is correct and kept up to date. Issue signatory forms to new budget holders and update the database.
Issue the database to appropriate departments on a quarterly basis Management Responsible for ensuring all standard operating procedures are regularly reviewed, updated and issued as appropriate. Work with colleagues across the Trust to help improve processes.
Work with the Finance Manager (Financial Reporting & Strategy) to update and improve policies relating to the charity. Work with colleagues within the finance team to ensure that the finance department maintains a professional, unified approach within a framework of clear and consistent accounting and budgetary policies.