Receptionist

Salary: £13.12 per hour

Are you an organised and customer-focused individual with excellent communication skills? We are seeking a Part-Time Receptionist to join our clients team at Bruce House in Arbroath. This role offers a fantastic opportunity to contribute to a professional and welcoming environment while supporting essential administrative tasks.

Key Responsibilities:

• Provide front desk reception services, welcoming visitors and ensuring a professional first point of contact.
• Maintain the visitors’ log/fire register by recording arrivals/departures and issuing visitor badges.
• Manage the building key register, recording the issue and return of keys.
• Ensure notice boards are kept up to date and maintain stocks of leaflets, including database updates and reporting.
• Record and receipt tender documents.
• Assist with the production of staff ID badges as required.
• Issue job application packs on behalf of Human Resources.
• Manage room bookings using the council’s booking system.
• Assist in setting up audio-visual equipment for meetings and support caretakers with refreshments and clean-up duties.
• Conduct weekly fire alarm tests and maintain records in the fire log and accident record book.
• Respond to public queries either directly or via referral to the ACCESSLine phone point.
• Handle general phone enquiries professionally.
• Input data into the council’s flexitime system and generate reports as needed.
• Accept and sign for package deliveries addressed to building occupants.
• Provide cover for other receptionists during periods of sickness or annual leave.
• Ensure compliance with all data protection laws regarding the processing of personal data in line with the council’s privacy policies.

What We Are Looking For:

• Strong interpersonal and communication skills.
• Excellent organisational abilities with attention to detail.
• Ability to work independently and as part of a team.
• Proficiency in administrative tasks and IT systems.
• A customer-focused approach with a friendly and professional attitude.

If you are enthusiastic about delivering excellent reception services and thrive in a dynamic environment, we would love to hear from you!