Assistant Asset Manager - ref. b40209523
The Government Property Agency is the largest property holder in government, with more than £2.1 billion in property assets and over 55% of the government’s office estate.
We are transforming the way the Civil Service works by creating great places to work, leading the largest commercial office programme in the UK, working towards halving carbon emissions from government offices, and achieving greater value for taxpayers.And we are looking for innovative, solutions-focused people to join our team.
Representing the best covenant in the UK – His Majesty’s Government – we are leading transformational programmes such as the Government Hubs Programme, Whitehall Campus Programme and Net Zero Programme, as well as delivering modern, cost-effective real estate service solutions.
Innovation and progress are at the heart of our behaviours. We foster a culture of lifelong learning, where curiosity and self-improvement are encouraged. And we’re dedicated to becoming a leading, inclusive employer both in the external market and throughout the Civil Service.Our strong emphasis on Equity, Diversity, and Inclusion (EDI) is not just about driving inclusion across our organisation, it is also about ensuring our services meet the needs of government departments and the civil servants who use our spaces.
Join our dynamic and diverse team that leads with purpose, improving sustainability, nurturing social value, driving inclusivity and flexibility, and kickstarting economic growth. We are driven by purpose, and you can be part of it too: where you make a meaningful impact; where you influence; where your voice really matters; where you help to shape our future direction.
The GPA is committed to representing the communities we serve by making Diversity, Equality and Inclusion part of everything we do.
To ensure that we are always recruiting and retaining a diverse mix of talent, we are particularly inviting applications from candidates who are disabled, ethnically or gender diverse, and people who identify as being part of the LGBTQ+ community.
As Assistant Asset Manager, you will ensure the GPA’s regional property portfolio is actively and efficiently managed to deliver the GPA’s Estate Strategy, primarily by:
- Developing, maintaining and analysing property data records to support the compilation of occupancy agreements, asset plans and effective decision making.
- Under the direction and supervision of the Asset Manager, assist in the creation of new occupation agreements and varying of existing agreements by engagement with clients and client managers; instructing the Strategic Property Partner; review of cost estimates; creation of Heads of Terms.
- Provide asset management support for the other members of the GPA’s Regional Property Team, as agreed by the Asset Manager
- Develop and maintain positive working relationships with stakeholders and business representatives to understand and assist with the development of their requirements, and how these can be best accommodated within the overall aims and objectives of the GPA
Key Responsibilities
To assist the Asset Manager in the day to day management of the regional property portfolio through:
- Progressing documentation of new occupation agreements in conjunction with clients, client managers and our external Strategic Property Partners
- Creation, review and updating of Critical Action Plans and Building Asset Management Plans
- Reviewing Horizon for accuracy of data related to occupancy agreements and running, for example, property reports on occupancy, apportionment's and costs
- Leading on the asset management of specific key properties within the estate under the supervision of the Asset Manager
- Providing written updates and reports on specific property management matters, such as; the progression of Licence To Alter agreements, new and on-going property management issues
- Analyse, extract and provide property data, including: rent, rates, service charges, facilities management, measured areas, occupancy agreement critical dates
- Participate in and support the delivery of complex property transactions and multi-departmental moves to deliver the strategic property development solutions to deliver the GPA’s aims and objectives
- Contribute to the delivery of GPA South Region objectives and associated business targets (Contribute to the successful client scoring)