Deputy Head of Procurement

Want to make a real difference and have a truly rewarding career? Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

We’ve been rated ‘good’ overall by the CQC, with some outstanding services. The CQC commented at our most recent inspection on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.

We value the richness that comes from having colleagues that are fully representative of the local community. We welcome people who identify as Black, Asian or from a Minority Ethnic background, protected characteristics, and with all backgrounds and experiences.

Job overview

Head of Procurement to work at Derbyshire Healthcare NHS Foundation Trust.

for the Head of Procurement on procurement and logistics issues and lead on key projects.

service and its influence across the organisations.

activity to ensure that the annual work plan is achieved.

agreed targets, efficiencies and added value initiatives.

1. Responsible for the Procurement function within the Trust in the absence of the Head of Procurement.
2. Contributes to the strategic planning and operational provision of the Trust’s procurement function.
3. Assists the Head of Procurement in the implementation of the Trust’s Procurement Strategy based on best practice for public sector procurement and ensures that such strategy is monitored against objectives and reviewed.
4. Provides managerial support and training to the Procurement team, including day to day

operational cover as required.

Strategic:

1. Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies.
2. Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/UK standard procurement practice.
3. Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.

Working for our organisation

Join 'Team Derbyshire Healthcare' and become part of a talented, compassionate and enthusiastic workforce committed to a vision of ‘making a positive difference in people's lives’.

CQC rated us as 'GOOD’ overall, commenting on how our colleagues “treated patients with compassion and kindness” and “felt positive and proud about working for the trust.”

Benefits include:

• Commitment to flexible working where this is possible
• 27 days annual leave/year plus bank holidays, increasing to 29 days after 5 years & 33 days after 10 years’ service
• Yearly appraisal and commitment to ongoing training
• Generous NHS pension scheme
• Good maternity, paternity and adoption benefits
• Health service discounts and online benefits
• Incremental pay progression
• Free confidential employee assistance programme 24/7
• Access to our LGBT+ network, BAME Network and Christian Network
• Health and wellbeing opportunities
• Structured learning and development opportunities

Detailed job description and main responsibilities

An exciting opportunity has arisen for a highly motivated, enthusiastic & hard working Deputy Head of Procurement to work at Derbyshire Healthcare NHS Foundation Trust.

The post holder will deputise for the Head of Procurement on procurement and logistics issues and lead on key projects.

To manage, develop and motivate procurement staff and contribute to the transformation of the service and its influence across the organisations.

The post holder is accountable to the Head of Procurement for implementing the sourcing and contracting strategy across the Trust(s) ensuring that commercial and supply chain risk is effectively managed. The post holder is required to co-ordinate a wide range of procurement activity at all levels across the Trust and to manage a portfolio of projects and contracting activity to ensure that the annual work plan is achieved.

The post holder will ensure that the service is sensitive, responsive and flexible to the changing needs of the Trust balanced against the need to remain cost effective, the main task being to provide a strong and effective professional management focus leading to the achievement of agreed targets, efficiencies and added value initiatives.

To present the procurement function as a progressive, proactive, responsive and innovative concern in order to generate and drive uptake of negotiated contracts.

Working closely with stakeholders to influence choice, prioritise change and deliver savings, process improvement and product standardisation.

Promote the benefits of effective procurement by influencing managers and clinicians to embrace the innovative alternatives to contribute towards the overall strategic aim of improving quality of care. Engage with and support the Procurement Transformation programme

We are seeking candidates who are educated to degree level or equivalent and to have a professional / postgraduate qualification in Procurement and Supply e.g. CIPS Professional Diploma (Level 6) or equivalent experience

1. To support the implementation of the Trust’s Procurement Strategy by providing procurement leadership, advice and expertise. Responsible for managing the day-to-day procurement operations and resources to enable delivery of the vision, business plans, savings and efficiency targets that are consistent with financial and operational governance arrangements.
2. Build professional relationships, initiate and lead change to enable staff to deliver savings and quality improvements. Ensure that procurement services are subject to continuous improvement through developing professional practices, enhancing expertise, and building procurement capability and capacity.
3. To provide a range of strategic and operational activities to the Trust (including day-to-day management of the procurement function).
4. To influence, engage and give appropriate advice to stakeholders regarding tendering activities, sourcing and procurement.
5. Challenging and influencing both the level of demand, and the specification of demand from the perspective of a thorough understanding of the supply market
6. To deputise for the Head of Procurement as and when required. Key result areas (main duties/responsibilities) Deputise for the Head of Procurement:
7. Responsible for the Procurement function within the Trust in the absence of the Head of Procurement.
8. Contributes to the strategic planning and operational provision of the Trust’s procurement function.
9. Assists the Head of Procurement in the implementation of the Trust’s Procurement Strategy based on best practice for public sector procurement and ensures that such strategy is monitored against objectives and reviewed.
10. Provides managerial support and training to the Procurement team, including day to day operational cover as required.

Strategic:

1. Supports the Head of Procurement in the delivery of cost and efficiency savings for the Trust by analysing current spend in specific categories to support the development of procurement strategies.
2. Meets customer requirements by demonstrating best value for money when procuring products and services whilst also ensuring compliance with contracts and Trust/UK standard

1. Supports contract compliance by pursuing procurement excellence through the implementation of efficient and effective procurement projects within key markets.
2. Works with Trust Stakeholders, providing and presenting procurement advice, making recommendations and assisting with the implementation of projects.
3. Liaises with other NHS Trusts, DH&SC, NHS Improvement, NHS Supply Chain, Supply Chain Coordination Ltd. and any applicable Procurement Hub and other appropriate organisations, to benefit from sharing best practice, including the provision of data.
4. Participates in procurement research at national and local levels.

1. Organises product trials, analyses product use and supply, investigates savings opportunities, and implements and reports accordingly.
2. Represents the Procurement Department at Trust Governance and product and service groups where necessary, and provides strategic input to achieve standardisation of quality, cost effective products and services for use within the local health economy.

Project Management:

1. Responsible for the planning, organisation and management of procurement projects within

1. Responsible for writing – or contributes to the drafting of - project reports (including business

1. Works with Trust stakeholders, and collaboratively with other Trusts, to rationalise products

1. Provides detailed and in-depth analysis and reports on a range of subjects including

1. Identifies and reviews areas of spend to ensure the Trust obtains optimum value for money

from its purchasing decisions.

Procurement of Goods & Services:

1. Ensures that the Trust’s Standing Financial Instructions (SFIs), UK Public Procurement

1. Undertakes competitive market testing exercises for the supply of goods and services, planning

1. Oversees the issuance of purchase orders having ensured the best methods or routes of supply

1. Takes responsibility for any urgent requests for the supply of goods or services and ensures that

1. Works with the Procurement Team to manage the work within the department, ensuring an efficient

1. Ensures that any queries, complaints or discrepancies reported to the department are dealt with in a

1. Provides procurement training to departmental and Trust staff as required.
2. Assists in the development and implementation of operational policies and procedures.
3. Monitors the quality of departmental staff work and provides support to ensure required standards

1. Works with suppliers to the Trust and monitors the supply of goods and services received against

1. Responsible for the day-to-day management of the procurement staff and service.
2. Supports and provides cover as required for the Procurement Team.
3. Assists the Head of Procurement in:

• Developing and implementing an integrated procurement and supply chain strategy for the Trust.
• Planning, prioritising, developing and introducing programmes and procedures on purchasing

• Producing a co-ordinated work plan.

Person specification

Qualification

• Achieved or working towards CIPS
• Evidence of having undertaken supply chain management training EU Procurement legislation training or additional specialist procurement courses

• Educated to degree level.
• Chartered MCIPS (Level 6)

Experiance

• Evidence of experience of Line Managing a Team
• Complex Purchasing & Contracting experience.
• Substantial experience of successfully working in a senior procurement management role within a large and complex organisation.
• Experience of managing large budgets and delivering extensive cost improvement programmes leading to multi-million £ savings.
• Expert and extensive hands-on experience of current EU procurement directives and UK legislation. Knowledge of public sector procurement rules and legislation. PCR 2015 & PA23

• Evidence of a minimum 3 years experience of Line Managing a Team
• Experience of working in public sector procurement ideally the NHS.

Knowledge

• Knowledge of Atamis system
• Fully conversant with the application of EU/UK procurement legislation/tendering processes & procedures
• Commercially astute in leading on the development, negotiation and delivery of procurement projects.
• Implement develop and use up to date systems in support of best practice procurement including but not exclusively the following Trust-wide systems electronic tendering tools, Supplier / Contract management systems, benchmarking tools o End to end procurement ordering systems, Inventory management systems
• Evidence of on-going professional Development

• Project management experience

Skills

• Exceptional communication skills and an ability to understand and impart a wide range of complex, sensitive and specialised information at all levels.
• Demonstrable ability to prioritise with consistently high levels of attention to detail.
• Interact with people/stake holders at all levels.
• Excellent organisational skills to ensure deadlines are prioritised and met.
• Confident to present/represent procurement at senior meetings
• Excellent Leadership skills

• Understanding of current best practice in all aspects of supply chain management.

Additional Information

Flexible Working

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.

Disability Confident Employer

The Trust is a Disability Confident Employer. If you require any reasonable adjustments to support you in the recruitment process please let us know.

If you require any support in completing the application form please do not hesitate to contact the Recruitment Team, 01332 564856, option 1, option 1 or email [email protected] and we will be happy to provide assistance.

DBS Checks

The cost of undertaking a DBS (Disclosure and Barring Service) disclosure will be met by the individual. The Trust will meet the initial costs of the disclosure which will be deducted from your first month’s salary.

This job may close early if a large number of applications are received. You are advised to submit your application as early as possible to avoid missing your chance to apply.