Materials Management Assistant
We employ over 9,500 staff, many of whom are internationally renowned and have won awards for their work.
Job overview
Are you ready to lead the charge in ensuring seamless operations within East Lancashire NHS Trust?
We are seeking a Materials Management Assistant to join our professional and customer focused Logistics and Supply Chain team. From managing inventory to optimising supply routes, this role is at the forefront of healthcare logistics, making a tangible impact on patient care.
Please note, although this role is being advertised by East Lancashire Hospitals Trust, it will transfer to OneLSC a Corporate Collaboration hosted by East Lancashire Hospitals Trust on 1.11.24. There are no plans to change the location of the role.
Previous applicants need not apply
Main duties of the job
The post holder will assist in the daily Materials Management service for dedicated areas within the Trust.
The job is for 37.5 hours a week which will be made up of 7.5 hours daily shifts between the hours of 08:00 to 16:00 Monday to Friday
There may be a requirement to cover other shifts 06:00 am to 22:00 pm weekdays and 08:00 am till 16:00 pm at weekends and potentially nights 20:15 – 06:15 on a 4 weekly rota basis in line with the needs of the service.
Operating within broad procedural guidelines the objective for the post holder is to ensure a timely and effective top up stock and non-stocksystem, replenishing stock to agreed levels, checking receipt deliveries, and put away of goods.
Most of the working day will be spent at Ward Departmental level therefore a measure of independent judgment will be required from time to time.
This post covers a range of tasks some of which require the exercise of initiative.To provide in association with other staff, a professional procurement and logistics service to the Trust
To assist Trust Management in meeting the corporate objectives of the Trust.
Working for our organisation
The One Lancashire and South Cumbria (One LSC) a Corporate Collaboration hosted by East Lancashire Hospitals Trust is a ground breaking shared service which is creating a step change in procurement and supply chain maturity for the member trusts;- Blackpool Teaching Hospitals NHS Foundation Trust
- East Lancashire NHS Trust
- Lancashire and South Cumbria NHS Foundation
- Lancashire Teaching Hospitals NHS Foundation Trust
- University Hospitals of Morecambe Bay NHS Foundation Trust
Fundamentally re-shaping the role of Procurement across the local health economy to ensure the service is fit for purpose and can deliver value and customer satisfaction in a sustainable manner.
The vision is to deliver an excellent procurement, logistics and supplies service which focuses on continuous improvement, delivers value for the Trusts in terms of savings and efficiencies and improves outcomes for patients.
Why Join Us?- Opportunity to work on groundbreaking technology that reshape inventory management systems in the NHS.
- Collaborative and inclusive work environment that encourages innovation and creativity.
- Numerous non-pay benefits including NHS pension scheme, car leasing and generous annual leave entitlement
- Professional growth and development opportunities through training programs and workshops.
focus.
Please note, although this role is being advertised by East Lancashire Hospitals Trust, it will transfer to OneLSC a Corporate Collaboration hosted by East Lancashire Hospitals Trust on 1.11.24. There are no plans to change the location of the role.
Detailed job description and main responsibilities
MAIN DUTIES:
To assist in the implementation and maintenance of a materials managed service, undertaking the day to day ordering activity on behalf of the customer. Replenishing goods at theatre and departmental level using bar code systems as appropriate.
Receive, check and put away deliveries ordered via materials management service. Ensuring that items are rotated and do not exceed expiry dates, stored in the correct location and the store area left tidy.
The position requires physical effort often in confined spaces on a daily basis such as the manual handling of roll cages and unpacking of products on to the storeroom shelves.
Ensure discrepancies for returns and credits are processed timely and appropriately.
Carrying out quarterly reviews with appropriate Ward/Theatre/department leads, using system information to illustrate spending patterns identifying products and stock levels.
Keep all associated paperwork regularly updated in line with code and location changes.
Have a flexible attitude to working hours to meet the needs of the customer.
Provide cover for other Materials Management Assistants as identified by the Supply Chain Supervisor.
Ensure compliance with Trust financial instructions and policies.
Other duties as required.
COMMUNICATION
Work closely with other members of the Materials Management/Procurement Team and wider departmental based Trust colleagues.
Communications will involve providing advice either by face to face or by telephone, within meetings, written, letters, memorandum and e-mail.
Resolve customer queries/complaints.
Develop strong working relationships with Trust colleagues.
Build and maintain strong customer and supplier relationships
TRAINING AND DEVELOPMENT
Undertake all relevant mandatory training.
Maintain personal and professional development to meet the changing demands of the job,Participate in appropriate training activities.
ORGANISATIONAL RESPONSIBILITIES
To purchase goods and services, within agreed targets and for specific customer groups/departments.
Develop and maintain a sound knowledge of products.
To participate in the development and performance of the Supply Chain/Materials Management Team in accordance with the Trust’s business plan.
Ensure that clinical incidents are reported and dealt with in accordance with the Trust’s procedures, liaise with appropriate staff and keep records maintained.
Advise customers of inabilities to supply and offer alternatives where identified.
Advise customers of slow or non-moving stock and act appropriately for the benefit of the Trust.
Ensure that a clean and safe working environment is maintained.
Ensure that all duties are carried out in accordance with the Trust’s Health & Safety policy.
Ensure that appropriate records are kept and filed on behalf of customers in accordance with audit procedures.
When required, provide input and assistance in introducing new technology processes across the LPC in line with departmental strategies
Report ongoing savings achieved in line with departmental procedure.
PROFESSIONAL RESPONSIBILITIES
Have a good understanding and awareness of Trust Policies and Procedures.
Ensure compliance with Trust Standing Financial Instructions, EU Legislation and C.I.P.S. code of conduct.
EMPLOYMENT ACTS AND CODES OF PRACTICE
All employees are required to comply with employment legislation and codes of good practice.
Equality and Diversity
We are an Equal Opportunities employer and will do all we can to make sure that job applicants and employees do not receive less favorable treatment because of their age, sex, marital status, faith, race, disability or sexual orientation, or for any other reason that is not justified.
Health and Safety
In accordance with the Health and Safety at Work Act 1974, and other supplementary legislation, all employees are required to follow Trust Health and Safety policies and safe working procedures, take reasonable care to avoid injury during the course of their work, and co-operate with the Trust and others in meeting statutory requirements.
Infection Control
All employees must comply with Prevention and Control of Infection polices and attend any related mandatory training.
Sustainability and Corporate Social Responsibility
The Trust attaches great importance to Sustainability and Corporate Social Responsibility. It is the responsibility of all members of staff to ensure that the Trust’s resources are used efficiently with minimum wastage throughout their daily activities
Risk Management
Employees are required to report every incident where the health and safety of self or others has been jeopardised (including near misses) and to carry out or participate in investigations into such incidents as required.
Safeguarding
All employees have a responsibility for safeguarding and promoting the welfare of children and adults. Further guidance can be sought from your Line Manager.
Data Protection Act
All members of staff are bound by the requirements of the Data Protection Act 1998.
Rules, Regulations, Policies, Standing Orders and Financial Instructions
All employees are required to comply with the rules, regulations, policies, standing orders and financial instructions of the Trust.
Research and Development Projects
Whenever you decide to undertake a piece of research, either as a Principal Investigator or Local Researcher, or Assistant Researcher, you must comply with the principles of Clinical Governance and the Research Governance Framework.
Development Review
Key performance objectives, development needs, and compilation of a Personal Development Plan will be discussed and agreed at Annual Development Review meetings.
Training
Post holders are required to attend any relevant and mandatory training for the post.
Outside Employment / Outside Interests
Any other work or outside interests must not conflict with the duties and responsibilities of your attendance for work as an employee of East Lancashire Hospitals Trust. In accordance with legislation on working time, it is a condition of employment that all staff must inform their line manager before taking up any private practice, work for outside agencies or other employers, other work for this Trust (including bank work) and / or voluntary work.This is to ensure there is no conflict of interest with your NHS duties.
Review of Job Description
This is not intended to be a comprehensive description of the duties of the post. Due to the Trusts commitment to continuous improvement, it is likely that the post will develop over time. These duties will be subject to regular review and any amendments to this job description will be made in consultation and agreement with the post holder
STANDARDS OF CONDUCT
Conduct duties with regard to values underpinning the Trust’s Vision “to be a great Trust providing the best possible healthcare to the people of East Lancashire”: -
Values: -- Respecting the individual
- Putting patients and customers first
- Promoting positive change
- Acting with integrity
- Serving the community
- Understand the world we live in and deal with it
- We are clinically led, and management supported
- Support departments support the front line
- Everything is delivered by and through Divisions
- Compliance with standards and targets are a given. They are the things we do to help secure our independence and influence
- Quality is our organising principle – driving quality up and cost down is not mutually exclusive
- We deliver what we say we need to
Post holders are expected to work flexibly within their pay band. They should only be expected to carry our activities for which they are competent. Alternatively, they may carry out the additional duties if they are receiving support or training in order to obtain the recognised level of competence.
The Trust operates a Tobacco Control Policy.
Person specification
Qualifications
Essential criteria- Educated to GCSE English/Maths Grade C/4 or equivalent level/or relevant experience
- ECDL or relevant experience CIPS level 2
Experience
Essential criteria- Experience of a customer service-related department or similar environment
- Experience of working in/with multidisciplinary teams
- Experience of Supply Chain stock control or purchasing/supply
- Experience of working within a Stock Control, Purchase, supply / logistics environment
- Experience of Purchase Order/stock control systems
Knowledge
Essential criteria- Excellent communication skills
- Organisation, interpersonal and analytical skills
- Good working knowledge of software packages including Microsoft Office & Excel
- Proven numeracy and literacy skills including attention to detail
- Experience of working in NHS other public sector
Practical/Physical Skills
Essential criteria- Self-motivated Team player
- Resilient
- Flexible, use of own initiative & work unsupervised
- Ability to communicate at all levels
- Ability to work under pressure
- Previous manual handling training
Other
Essential criteria- Ability to travel and work cross site
It is important you are made aware of the following as regards your application to East Lancashire Hospitals NHS Trust
- Please note that the salary advertised is for full time hours. If this post is less than 37.5 hours per week, the salary will be pro-rata. For posts on Agenda for Change pay-scales, new entrants to the NHS will normally commence on the first pay point of the relevant band.
- This vacancy may close before the closing date if the recruiting manager deems sufficient applications have been received. Therefore it is advised to complete your application as early as possible to avoid disappointment.
- Please ensure you check the email account from which you apply regularly as we will use this to contact you regarding your application.
- Please note that shortlisting is completed anonymously with candidates being assessed against the essential criteria for the post. Therefore only applicants, who can clearly demonstrate how they meet our person specification criteria in their application, will be short-listed.
Disclosure and Barring Scheme (DBS)
If the role you are applying for is identified as either controlled or regulated activity as defined in in the Safeguarding vulnerable Groups Act (2006) any offer of employment is provisional upon a satisfactory DBS check being obtained.
The healthcare sector is exempted from the Rehabilitation of Offenders Act 1974.
In line with other NHS organisations in the North West Region, the Trust is now passing the charge for undertaking a DBS check on to candidates in the event they are successfully appointed into the post for which they have applied. Candidates can choose whether to pay this over 1-3 months as a deduction from the monthly salary.However, if you are applying for a post as a BANK worker, the payment must be made in full at the time of employment checks. By applying for this vacancy you are agreeing to this undertaking in the event you are successfully appointed.
The cost of an Enhanced Disclosure will be £55.38 and for a Standard Disclosure will be £27.38.
This cost is not applicable for a Volunteer post
The Trust is an equal opportunities employer, committed to improving the working lives of our staff and operates a 'Zero Tolerance' policy to aggression, violence, bullying and harassment. In addition, our aim is to help protect children and vulnerable adults by providing a first-class service to the recruitment of people into positions of trust.
We aim to employ a workforce that reflects the diverse communities we serve.
We welcome applications from everyone irrespective of ethnic origin, gender, age, gender identity, sexual orientation, religion, marital status, disability or social background.
We especially welcome applications from members of our black, Asian and minority ethnic (BAME) communities, as we have identified that ELHT has an under-representation of BAME employees. Appointments will be made on merit.
Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible. By telephone 01254 732075 or email [email protected] or write to Employment Services, Parkview Offices, Haslingden Road, Blackburn, BB2 3HH