Executive Assistant

Location: Gresham College Bernard’s Inn Hall, Holborn, London, EC1N 2HH

Our client Gresham College is a charity which provides high-quality free education to the public across abroad range of subjects. The College aims to stimulate a love of learning and intellectual curiosity and to champion academic rigour, professional expertise and freedom of expression.

Gresham College has been providing free lectures within the City of London for over 400 years. Lectures are attended by an in-person audience and live-streamed around the world. We have currentlyhad over 51million online views. To watch please visit our website.

The College is now in year four of an exciting five-year plan which has the primary aim of increasing and broadening the audience which the College reaches. Working at Gresham College is hugely rewarding in terms of the breadth and range of subjects covered and the knowledge and intellectual reputations of our speakers.

The role:

Gresham College are looking to hire an Executive Assistant. The Executive Assistant will provide key business support to the Executive Director and the Senior Leadership Team of Gresham College. Working closely with the Executive Director, you will play a key role in organising the College’s work and ensuring that its senior management and College Council are well administered and effective.

Key duties and responsibilities:

• To provide administrative support to the Executive Director, Members of College Council and Senior Leaders.
• Provide administrative support to the Executive Director in diary management, including correspondence, minute taking, arranging meetings, hosting guests and preparing reports.
• Provide administrative support to the Head of Fundraising and Engagement, including assisting with correspondence, sending acknowledgements of donations, record keeping and arranging meetings.
• Governance Administration to support the work of the Council and its subcommittees and associated groups, including elements such as giving notice of meetings, preparation of papers for meetings, minute taking and follow up, maintaining appropriate records of trustee details and interests.
• To support Gresham events, attending and assisting at lectures and events as agreed.
• To undertake such other duties as may from time to time be required.
• Support to the Executive Director in HR Administration, including maintenance of staff records on Breathe (admin system), collection of appropriate personnel files, staff recruitment administration and record keeping, administrative support for Academic recruitment.

Person specification:

The successful candidate must be able to demonstrate the following:

• Exceptional written and oral communication skills.
• Excellent word processing and IT skills, including knowledge of a range of software packages.
• The ability to work under pressure and to tight deadlines.
• Good organisational and time management skills.
• The ability to research, digest, analyse and present material clearly and concisely.
• Excellent interpersonal skills.
• The ability to work on your own initiative.
• Honesty and reliability.
• Attention to detail.
• Flexibility and adaptability to juggle a range of different tasks and to meet deadlines.
• Discretion and an understanding of confidentiality issues.

Gresham College offers in return:

• 28 days holiday (pro rata), plus 6 days (pro rata) closure over Christmas.
• The College participates in the University of London SAUL pension scheme.

Equal Opportunities

Gresham College encourages applications from those of diverse backgrounds. The College is committed to fairness, consistency and transparency in selection decisions. Panel members are aware of the principles of equality of opportunity and fair selection.

The closing date for the position of Executive Assistant at Gresham College is 11th November but will close earlier if the position is filled.