Senior Executive Assistant to the Joint Chair

As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.

We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.

Click on this link to find out about our values https://www.uhbw.nhs.uk/p/about-us/our-trust-values

Job overview

We are seeking an experienced and high performing Senior Executive Assistant for the Joint Chair and Vice Chairs of NBT and UHBW.

This is a new and exciting opportunity for someone with proven Executive/Board level Executive Assistant experience. The postholder will work across both organisations.

Please note that whilst this role is advertised across NBT’s and UHBW’s job boards, candidates only need to apply once.

• You will be working across two large acute NHS providers, in a vibrant and diverse city
• Work at the heart of both organisations as they form their hospital group
• A fascinating, fast-paced, and dynamic role; each day will be different
• You will be joining a friendly and high performing team

The successful candidate will have significant experience of:

• Supporting Executive/Non-Executive Directors in a fast-paced environment
• Working to very tight deadlines and managing conflicting priorities.
• Working within the NHS, with a strong knowledge of the sector landscape and priorities
• Working where discretion, good judgement and the highest standards of professionalism are required

Main duties of the job

As the Senior Executive Assistant supporting the Joint Chair and Vice Chairs you will:

• Provide high level, professional EA support
• Act as an interface between the Joint Chair and Vice Chairs and staff at all levels
• With guidance from senior colleagues, develop a thorough understanding of the Joint Chair’s and Vice Chairs’ priorities and ways of working
• Work with senior colleagues to help ensure that the Joint Chair’s and Vice Chairs’ priorities are effectively communicated and progressed

Working for our organisation

Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer.

Our vision is that by enabling our teams to be the best that they can be, we will provide exceptional healthcare, personally delivered.

Detailed job description and main responsibilities

For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.

Person specification

Qualifications

• Educated to degree level, or equivalent experience
• Post graduate qualification or further training in a business administration role
• IT skills or qualification to ECDL/RSA standard or equivalent

Knowledge and Experience

• Substantial secretarial and personal assistant experience at a senior level
• A strong understanding of the local healthcare sector and wider political context within BNSSG

• Previous NHS experience

Aptitudes

• Methodical and reliable, with attention to detail and accuracy
• Capacity to adopt changes to working practices quickly
• Exhibit diplomacy, and listening skills with ability to interact with people of all levels and backgrounds

Skills and Abilities

• Excellent and professional communications both face-to-face, over the phone and by email
• Ability to manage an unpredictable workload where there are frequent interruptions and distractions
• Proven good organisational skills

• As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.
• The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support - developing exceptional people for exceptional careers.
• UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
• To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
• If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
• The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
• By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
• Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.

IMPORTANT:

Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.

Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification

Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.

As a guide interviews should usually take place within 3 weeks of the closing date.

When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.