Clinical Audit Assistant
Job overview
A primarily homebased role, with the opportunity to work from Rampton hospital one to two days per week. The role is part of the Trustwide Clinical Audit Team, whose responsibility it is to maintain, develop and promote the role of quality clinical practice in the planning, delivery and monitoring of clinical audit projects and ward, area, and service projects.
The postholder will provide an efficient service to the Clinical Audit Team to support the maintenance of effective administration systems to ensure that clinical audit activity is captured and reported.
The position involves organising schedules, minute taking, organising meetings, coordinating information, and preparing data.
Monitoring the clinical audit email inbox and responding appropriately.
Promoting and supporting the use of AMaT for those completing clinical audits and ward, area and service audits. Ensuring the AMaT system is accurate and up to date, matching the audit programme, and assisting with the production of monthly reports.
Main duties of the job
Arrange, coordinate, support and attend departmental and project meetings
Contribute and participate in the design, planning, implementation, monitoring and management of projects.
To be willing to visit all services across the trust in order to support the audit team to collect data on clinical audit projects prioritised Annual Audit Programme.
Provide guidance, advice and audit support to clinicians undertaking clinical audit projects
Prepare audit data which will be used to produce reports collected as above and to draft interim reports for approval.
Promote and support the use of AMaT
Maintain databases relating to clinical Audit activity
Working for our organisation
Nottinghamshire Healthcare employs over 10,000 colleagues who help #MakeADifference every day. We provide intellectual disability, mental health, community health, forensic and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire and South Yorkshire.Care is delivered from over 120 sites within the community from acute settings and across low, medium and high secure environments including prisons.
As one of the largest mental health and community trusts in the East Midlands and one of the biggest employers in Nottinghamshire. We are also home to national and regional services such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We are committed to flexible and agile working, including the opportunity to join our bank.
Your health and wellbeing is our priority and as such we invest significantly in this via our in-house Occupational Health Service, Staff Counselling Service and Health and Wellbeing Team.
We offer a number of employee-led staff networks, including Equality, Diversity and Inclusion (EDI) groups, our Green Champions Network, Freedom to Speak Up Network. Health and Wellbeing Champions Network and Menopause Champions. We provide care to a diverse range of communities and are passionate about supporting diversity and inclusion in the Trust.
If you believe in our values of Trust, Honesty, Respect, Compassion and Teamwork, then we would love to hear from you!
#TeamNottsHC
Detailed job description and main responsibilities
Arrange, co-ordinate, support and attend departmental and project meetings.
Contribute and participate in the design, planning, implementation, monitoring and management of projects under the direction and guidance of the clinical audit lead/clinical audit manager.
To be willing to visit all services across the trust in order to support the audit team to collect data on clinical audit projects prioritised Annual Audit Programme.
Provide guidance, advice and audit support to clinicians undertaking clinical audit projects, as agreed with the clinical audit lead/clinical audit manager.
Prepare audit data which will be used to produce reports collected as above and to draft interim reports for approval by clinical audit lead/clinical audit manager.
Promote and support the use of AMaT to record clinical audit and ward, area and service audit activity.
To monitor the requirement for and completion of Actions Plans to ensure actions are robustly monitored.
Maintain databases relating to clinical audit activity and tracking of associated action plans.
Contribute to the promotion and dissemination of clinical audit activities.
Ensure confidentiality of information through robust design, management and reporting of clinical information.
To undertake any other duties as required delegated appropriately and commensurate with the grade and responsibility of the post
Please note that this post does not meet the pay level required for a Skilled worker visa.
Successful applicants with no prior NHS experience would normally be placed at the bottom of the band in line with Agenda for Change. This salary is below the minimum salary required for sponsorship for a Skilled Worker / Health & Care visa. In these circumstances the Trust would not, therefore, be able to sponsor for a Skilled Worker / Health & Care visa.
Applicants requiring a Skilled Worker Visa can determine the likelihood of obtaining a Certificate of Sponsorship against the relevant criteria here https://www.gov.uk/skilled-worker-visa
Person specification
Qualifications
Essential criteria- Good general education, educated to A Level standard or equivalent
- A willingness to undertake further training as required for the role
- Knowledge of full range of business and administration procedures acquired through NVQ level 3 or proven practical experience
- ECDL or equivalent
- Evidence of personal development
Skills
Essential criteria- Microsoft office i.e Database, Excel, Word and a willingness to undertake further training as required for the role
- Word Processing skills and good knowledge of the Microsoft Office Suite
- Understanding of confidentiality and Data Protection Act
- Excellent Communication Skills, verbal and written
- Ability to compile and present accurate reports and minutes
- Flexible
- Planning and Organisational Skills
- Ability to work under pressure and to short deadlines
- Ability to work as part of a team and on own initiative
- First Rate Organisational skills and the ability to prioritise own workload with minimum supervision at times.
- Conscientious approach with a strong eye for detail and accuracy
- Able to relate to all people at all leveles
- IT Skills, including databases and analysis
Experience
Essential criteria- Extensive experience of working with Microsoft office packages
- Experience of producing comprehensive reports
- Experience of working in the NHS/Healthcare services
- Experience of carrying out audits
- Experience of working to tight deadlines
- Experience in the use of Microsoft publisher
Values and behaviours
Essential criteria- All colleagues are expected to demonstrate that they act in line with Nottinghamshire Healthcare NHS Foundation Trust Values: Trust Honesty Respect Compassion Teamwork
- All colleagues are expected to demonstrate an understanding of and commitment to Equality, Diversity and Inclusion (EDI) and how it applies to their role. The Trust’s expectations are highlighted within our EDI Policy, and associated EDI and Human Rights legislation
Contractual requirements
Essential criteria- Ability to travel across Trust sites
- Attend Mandatory Training
- Full UK Driving Licence with insurance to cover business use
- The closing date given is a guide. We reserve the right to close the post early once we have received a sufficient number of applicants, so we advise you to submit your application early to prevent disappointment.
- We will be requesting references by email. Please ensure you include email addresses and contact numbers for your referees to avoid delay in the recruitment process.
- The Trust believes in treating everyone with dignity and respect and encourages applications from all sectors of the community. We guarantee an interview to candidates with disabilities who meet the minimum essential criteria.
- Communication regarding your application will be sent via email therefore, please ensure you regularly check your spam/junk folder.
- In submitting an application form, you authorise Nottinghamshire Healthcare NHS Foundation Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you. This data will be transferred using NHS Electronic Staff Record and third party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post. Should you require any further information please refer our Privacy Policy shown on the Trust website, please click here for more information.
- For eligible posts, DBS disclosures are mandatory before commencement of employment. If you are in a position that is deemed a regulated adult and/or child care role, you will not be able to start your employment until we have received a satisfactory DBS Disclosure. The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. Convictions which would otherwise be considered as 'spent' will also be checked as part of an Enhanced DBS Disclosure.